Job Details
Description
Location: Philadelphia (5 days/week in person)
Department: Strategy & Operations
Reports To: Executive Vice President, Strategy & Operations
Type: Full Time
Min. Experience: Entry/Mid-Level
This position is not eligible for employer visa sponsorship.
About CCS Fundraising
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For more than 75 years, CCS has empowered many of the world's greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 600 nonprofit organizations annually. Headquartered in New York, the firm has over 500 professionals and 17 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
Understanding the Role
CCS Fundraising is seeking a self-motivated, reliable, and detail-oriented Executive Operations Assistant to provide direct support to two Managing Directors. The Executive Operations Assistant will be responsible for calendar management, meeting preparation, schedule coordination, travel planning, expense reporting, and other necessary tasks.
The ideal candidate is highly resourceful, professional, and capable of managing their workload and prioritizing tasks in a fast-paced, deadline-oriented corporate environment. This is a full-time role and an excellent opportunity to build a career in a mission-driven, growing company.
Responsibilities
Manage complex executive calendars, schedule meetings, and gather/prepare all meeting materials
Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external personnel
Manage contact information and ensure timely follow-up to all correspondence
Make travel and hotel reservations, including tracking airline credits and rewards programs
Prepare timely expense reports and ensure compliance with all company-wide data entry policies
Manage select vendor relationships, including supply ordering, contract management, and purchasing requests
Provide direct support to office facilities management and administrative needs
Develop and sustain a level of professionalism consistent with the firm's mission and values
Qualifications
Prior experience serving as an Executive Assistant
Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs
High attention to detail
Strong organizational, project management, and problem-solving skills
Impeccable multi-tasking abilities
Outstanding written and verbal communications skills
Friendly and professional demeanor
Experience with national/international travel planning preferred
Experience with special events a plus
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.