Confidential Secretary - CIA

Job Details

Position Title
Confidential Secretary - CIA

Required Application Type
School Related Personnel

Job Description

• Relieves employer of office routine using discretion, tact and a comprehensive knowledge of department procedures and policies;
• Arranges appointments and meetings, prepares materials for them, and generally maintains calendar for employer;
• Answers confidential correspondence independently and composes letters for official signature;
• Takes and transcribes dictation of letters, memorandum, reports and other materials;
• Types correspondence, documents, records and other written material in final or draft form using handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material;
• Maintains alphabetic, numeric and/or chronological files of correspondence, documents and materials by coding and filing new material, searching for requested material and periodically purging obsolete material;
• Maintains confidential and regular correspondence files;
• Maintains confidential personnel files;
• Assists in the preparation of documents for contract negotiations, budget preparations, etc.
• Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
• Utilizes computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing a variety of complex work assignments;
• Operates copier, adding machine, calculator and/or other office machines;
• Coordinates work activities and assists with routine administrative or technical functions;
• Assists with preparation and/or coordination of preparation of a variety of reports and statistical data;
• Participates in, and/or records or takes minutes of, confidential (non-disciplinary) meetings and hearings;
• May supervise the maintenance of office records, including professional or general libraries;
• May schedule personnel and arrange for substitutes when necessary;
• Performs a variety of related activities as required.

Civil Service Title
Confidential Secretary

Job Qualifications

horough knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; good knowledge of office management; good knowledge of supervisory techniques and administrative principles and practices; ability to prepare correspondence, reports and other materials using computers and office software; ability to take and transcribe dictation at an acceptable rate of speed; ability to carry out complex oral and written instructions; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships; accuracy; resourcefulness; initiative; good judgment; tact; courtesy.

MINIMUM QUALIFICATIONS : Either

Bachelor's degree; or

Associate's degree and three (3) years of experience in secretarial operations which include proficient use of word processing and personal computers; or

Graduation from high school or possession of a comparable diploma and five (5) years of experience in secretarial operations which include proficient use of word processing and personal computers; or

An equivalent combination of education and experience indicated in a), b) and c) above.

Job Category
Office Staff

Job Location
Administrative Office

 Brewster Central School District

 07/01/2024

 Brewster,NY