Job Details
Job Reference 1243328
Location Lima, Ohio, United States
Industry Oil & Gas - Downstream
Function Administration
Job Type Contract
Date Added May 15, 2024
Our client, a major company in the energy sector, is seeking a Executive Administrative Assistant to work within their facilities located in Lima, OH for a 12-month contract.
Responsibilities:
- Schedule and coordinate meetings, attend as directed, record, prepare and distribute minutes and/or agendas as required.
- Prepare and draft correspondence, assist in presentation preparation, assemble reports and materials in advance of daily, weekly, and monthly reporting periods.
- Track high level correspondence and ensure information is expedited in timely manner
- Manage inventory and purchases for office supplies, and other miscellaneous equipment as required.
- Records management: act as a super user for filing and searching of documents; ensure document control functions are being performed in accordance with corporate procedures
- Perform a wide variety of general administrative duties as required.
Qualifications: - Strong working knowledge of Microsoft Office Suite including Teams
- Familiarity working with DocuSign
- A minimum of 5 years' experience in an administrative role
- A secretarial diploma, or equivalent training and business experience
- Certificate in Business Administration or Office Administration is considered an asset
- Experience working in the oil and gas industry preferably in a project environment
- Experience with records management
- Superior organizational skills, with the ability to set priorities, follow up and meet deadlines
- High attention to detail and accuracy, with excellent business writing skills
- Ability to communicate with all levels of company and external contacts
- A self-starter with a high degree of initiative and self-motivation