Executive Assistant

Job Details

Job Description

Position Summary:

Provides general administrative and clerical assistance to the executive administration of the Harbor Light System.

Essential Responsibilities:

• Manage the schedule, calendar, and select communications of the Executive Director
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
• Process and distribute confidential and sensitive documents
• Receive, sort, file and retrieve forms, correspondence and documents
• Prepare and format correspondence and reports
• Perform various clerical duties using Microsoft Office software including Word, Excel, Power Point, and Publisher
• Assist in the coordination and execution of Harbor Light system-wide events
• Compiles and formats analytical and informational reports
• Maintains confidential data bases, spread sheets, and dashboards
• Maintain various records and documents for company executive(s)
• Draft, review and send communications on behalf of company executive(s)
• Maintains strict confidence in regards to information and protects operations by keeping information confidential
• Take minutes at Advisory Council meetings

Qualifications:

• Excellent written and verbal communication skills
• Highly organized
• Strong time-management skills with the ability to multitask
• Ability to pay attention to detail
• Must possess the ability to work independently
• T.B Test and police clearance required

Education/Experience:

• Must possess a high school diploma or equivalent
• Two years of experience in clerical work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position

Computer Skills:

• Must possess advanced Microsoft Office software skills

Certificates and Licenses:

• Valid State of Michigan Driver License and approval of Salvation Army
• Microsoft Office Specialist Certification preferred.

Physical Demands:

• Ability to lift 10 pounds
• Frequent sitting for long periods of time.
• Capability to visually inspect packages, equipment, and fixtures, as well as observe people and events
• The ability to hear and understand information and ideas presented through spoken words and sentences.
• Ability to use a computer keyboard and or handwrite.
• Capability to use standard office machines like copiers and fax machines.

Additional Information

The Salvation Army offers the following benefits:

Health Care Benefits which include

• Medical
• Dental
• Vision
• Hearing
• Flexible spending accounts
• AFLAC
• Voluntary life insurance benefits
• Pension contributions (currently 5.25% of your earnings) begin the first quarter after 1 year of employment.
  
  • Vesting begins after five years of re-employment; full vesting occurs after ten years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.

Paid Time Off

• Sick days begin accruing the first of the month after one full calendar month after employment begins, and you may begin to use sick days after (90) days of employment.
  
  • Up to (4) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
  
  • The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days and 2 floating holidays this year, pro-rated on month of hire, and will receive 2 personal and 2 floating holidays in following years. You may begin to use personal floating holidays vacation days after (90) days of employment.
• Paid holidays are effective immediately.

 The Salvation Army Central Territory

 06/25/2024

 Detroit,MI