Job Details
Position Details
Position Information
Posting Number
S233P
Posting Text
Job Title
Clerical Assistant 3 - Edinboro Facilities Management
Type of Employment
Full Time
Bargaining Unit
AFSCME
Full-Time/Part-Time
FLSA
Salary Range
$39,003
Department
Facilities Management
Posting Text
Job Summary / Basic Function
- Acts as receptionist/front-line customer service including greeting visitors, screening telephone calls, answering written and verbal inquiries, and recorded messages. Processes and distributes mail and other communications confidentially within the department. Responsible for providing services to supervisors, students, employees, and the public with patience and personal respect.
- Provides office support for facilities management. Enters requisitions for PO and SPC into Ariba. Takes care of Direct Pays for goods and services. Helps to ensure that all monthly utility usage, chargebacks, Penn State report, and Sightlines reports are up to date. Clerical support for construction projects and all it that entails, develops and maintains financial tracking spreadsheets, processes invoices, reviews applications for payment, analyzes all data for contract accuracy, receives and organizes project data, maintains facilities archival records. Clerical support for energy, develops and maintains spreadsheets to track energy consumption. Reviews and verifies the accuracy of utility invoices. Communicates with utility companies to resolve inaccuracies and errors. Directs questions and relays information to the appropriate personnel.
- Provides backup for the CMMS system with data entry and running reports.
- Provides support for Construction Projects. This is to include scheduling, data retrieval, meeting minutes, reporting, etc.
- Data entries into the Facilities Server that help support the facilities operation.
- Maintain Archive, construction records, drawings, operation manuals, and training videos. Add new data, organize and digitize existing information.
- Aid the Mail Room and Store Room as needed.
- Provide support in the student employment process.
Required Skills, Knowledge & AbilitiesMinimum of Education / TrainingRequired Education Summary One year as a Clerical Assistant 2 (commonwealth title); or one year of moderately complex clerical experience; an equivalent combination of experience and training.
Preferred Qualifications Additional clerical experience, particularly in a higher education environment; proficiency in Microsoft Office Suite; experience with Banner or SAP Financial Software.
Physical DemandsWork Location Edinboro campus.
Is travel to other PennWest campuses required for this position? If so, how often? No.
Work Hours 8am-4pm Monday through Friday
Posting Date 05/16/2024
Closing DateOpen Until Filled Yes
Diversity Statement The Office of Diversity, Equity, and Inclusion is committed to and accountable for cultivating an environment that advances diversity, equity, and inclusion (DEI). We strive to create a community that affirms the identities of every individual and affords them dignity and respect, regardless of difference.
ADA Statement To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, Executive Director of Equity and Title IX,
...@pennwest.edu; 814-###-####. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement Pennsylvania Western University of Pennsylvania is committed to equal employment and equal educational opportunities for all individuals regardless of gender, gender identity, race or color, ethnicity, national origin or ancestry, age, mental or physical disability, religion or creed, genetic information, affectional or sexual orientation, veteran status, or other classifications that are protected under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator/Director of Equity and Title IX, 423 Becht Hall 16214-1232; Email
...@pennwest.edu or phone 814-###-####. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.