Job Details
A well known NYC Institution is looking for a Collections Management Associate who will work under the supervision of the Collections Manager and Associate Collections Manager in the Photography Department. The Collections Management Associate will be responsible for the day-to-day departmental needs surrounding the Photographs permanent collection.
Duties include: all loans paperwork and correspondence; creating and maintaining loan and object files; maintaining TMS records; assisting with the Study Room for Photographs; coordinating JIRA requests for photography and conservation of permanent collection objects; and providing general support to the Department.
PRIMARY RESPONSIBILITIES & DUTIES:
Serve as departmental liaison for all outgoing and interdepartmental loans
Prepare, send, and monitor receipt of all loans paperwork, correspond with borrowers, and ensure deadlines related to outgoing loans are met
Create and maintain records
Update exhibition history, bibliography entries, and label text in TMS for loaned artworks
Create and maintain hard copy files for loans and new acquisitions
Coordinate condition checks and treatments with conservation departments
Coordinate photography for loans, exhibitions, and recent acquisitions
Assist with processing acquisitions
Assist with cataloging
Assist with visitors to the Study Room for Photographs
Other duties as assigned
REQUIREMENTS & QUALIFICATIONS:
One to three years of collections care experience required, preferably in a museum or cultural institution
Demonstrated ability as a competent, detail-oriented, proactive professional with the ability to work well under deadlines, problem solve independently, and work within a team
Excellent written and verbal communication skills
Excellent organizational skills, including the ability to manage time and multitask
Ability to create and maintain precise records
Fluency with TMS or other collections management systems strongly preferred
Fluency with Microsoft Office Suite (Word, Excel, PowerPoint) required
Fluency with project management systems, such as Workday and JIRA, strongly preferred