Job Details
FRIENDS SCHOOL OF BALTIMORE
DEVELOPMENT ASSOCIATE
POSITION: Development Associate
REPORTS TO: Director of Annual Giving & Development Operations
POSITION STATUS: Exempt/12 month (year-round) Employee
AVAILABLE: July 15, 2024
Friends School of Baltimore seeks a full-time Development Associate, available
immediately. This 12-month, full time, hourly position serves as administrative and
programmatic support for the overall Development Office, and is specifically
responsible for database entry, gift processing and acknowledgement in support of
the annual giving team. Candidates must demonstrate an interest in supporting
nonprofits through fundraising, and specifically the Friends School's mission through
the work of the Development Office.
Responsibilities:
The duties of these positions include, but, are not limited to:
Serve as administrative support for all areas of the Development Office, with
primary focus on gift entry and acknowledgement, direct mail operations,
events logistics, data entry, content development, and assistance with
morning, night and weekend events and meetings, if necessary.
Work with team members to efficiently and accurately thank donors by opening the
mail, researching and documenting gift allocations and donor intentions, enter gifts
into the database, help to route, produce, archive and mail donor
acknowledgements.
Maintain accurate reports on gift revenue; reconcile checks, stock gifts, and
receipts; prepare transmittals to Business Office; process monthly reports of
gifts and deposits; close each month's gifts and reconcile with Business Office
(Financial Edge); and process gift adjustments.
Provide support for direct mail and online logistics for annual giving
programming and reunion giving programming.
Prepare meeting reminders, customized acknowledgement letters, and other
materials as needed. Set up meetings and donor lunches and dinners locally
and regionally, as directed.
Provide logistical support and take on responsibilities for important annual
events, such as major donor dinners/receptions and cultivation events to
grandparents' day activities and Alumni Weekend. Assist with tracking and/or
proofing event activities as needed (entering attendance; payment
information; credit card processing, payment reports and deposits; and event
report generation).
Ensure the efficient day-to-day operations of the Development Office. This
includes submitting facilities work orders, tracking Purchase Orders,
reconciling deposits and monitoring budgets as directed, monitor inventory,
order supplies and organize common areas.
Other duties, as assigned.
Qualifications:
Successful candidates will possess the following qualifications:
Demonstrated interest in supporting nonprofits through fundraising, and
specifically, the Friends School's mission through the work of the Development
Office.
Commitment to working 40 hours per week on campus.
Willingness to attend and support early morning, evening and weekend
events/meetings.
Highly skilled in Microsoft Office Suite; including Outlook, Word and Excel, and
Zoom.
Exceptional organizational skills and a demonstrated ability to successfully balance
priorities and meet deadlines.
Excellent interpersonal, verbal and written communication skills.
Approach new projects and skill development with curiosity and enthusiasm.
Ability to learn quickly and work with a dynamic constituent relations team, and at
same time, to work on projects independently.
Flexible and adaptable to a fast-paced environment and changing priorities.
A positive and professional demeanor and a desire to provide concierge level
customer service.
Ability to maintain confidences/confidentiality.
Comfortable with social media communications and marketing (such as Facebook,
LinkedIn, FinalSite).
Familiarity with databases (such as Raiser's Edge, Financial Edge, PCR, etc.) a plus!
Bachelor's Degree required.
Context and Philosophy:
The faculty and staff of Friends School supports the mission of
the School through their commitment to a collaborative work environment, to which they
contribute joy, passion, sense of humor, organization, and flexibility. Regardless of position,
Friends School employees interact with students and colleagues in a respectful and warm
manner.
In addition to a commitment to the fundamental ideals of Quaker education, Friends School
staff members are expected to model and foster the Habits of Mind, which we believe are
essential to an outstanding 21st century education: creativity, curiosity, empathy,
reflection, and resilience.
To Apply:
Interested candidates should visit the Friends School "Work at Friends" website
( ) to submit a cover letter, application, resume
and any other documentation via the online application.
Friends School of Baltimore actively promotes equity, diversity, and inclusion in all programs and operations, including admissions, financial aid, and hiring. To form a community that strives to reflect the world's diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation.
Friends School of Baltimore is an equal opportunity employer. Candidates of color and members of other underrepresented groups who might enrich and diversify the school community are strongly encouraged to apply.