Job Details
We are an exciting, growing, fun, and fast-paced company. We are seeking a friendly, detail-oriented Administrative Assistant who will oversee all administrative duties in our office and ensure the office is running smoothly. The position is on site 4 days a week in Columbia, MD.
Responsibilities:
- Greet visitors and determine whether they should be given access to specific individuals.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Open, sort and distribute incoming correspondence, including faxes and email.
- Maintain office and kitchen supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Identify opportunities for process and office management improvements, and design and implement new systems.
- Scanning/logging checks as assigned by Finance dept.
- Knowledge of Excel and Microsoft Office
- Coding invoices and sending to AP Team
- Understanding layout of office/coordinating office hoteling
- Working with building management on day-to-day activities/issues
- Tidy office / conference rooms before & after meetings / events
- Assist the events team with planning and execution including set up and clean up
- Coordinate lunches for groups and executives
- Other responsibilities as assigned
Qualifications:
- Exceptional attention to detail
- Strong organizational and time management skills, and ability to prioritize
- Excellent communication and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office