Job Details
Job Posting: Executive Office Assistant
We are seeking a highly organized and adaptable Executive Office Assistant to join our team and provide comprehensive administrative support to our Executive Office. The successful candidate will play a crucial role in assisting with various tasks including composing correspondence, reports, client presentations, and compiling documents for meetings.
Primary Responsibilities:
- Assists the Executive Office with composing and preparing correspondence, reports, client presentations, itineraries, agendas, and compiling documents for meetings.
- Serves as the administrative liaison to the AFRO Board of Directors. Duties include coordinating Board meetings and activities, compiling, assembling, and distributing Board meeting materials.
- Prepares and coordinates proposals and communication with advertising prospects.
- Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, and special reports.
- Supports Executive Office with external commitments related to the AFRO, including electronic meetings (i.e. Zoom, Teams), committees, and other groups.
- Maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and offsite to support the Executive Office agenda.
- Assists in coordinating the agenda and communication of staff meetings. Prepares an account of the meetings and designates follows up on assigned action items.
Skills and Experience - 2 years preferred:
- Strong interpersonal, communication, and relationship-building skills across various stakeholders (staff, board members, external partners, and customers)
- Proficient in writing, grammar, and organization with meticulous attention to detail
- Demonstrated ability to prioritize and perform multiple tasks seamlessly
- Adaptable, flexible, and skilled in multitasking
- Proficient in conducting research and presenting data effectively
- Ability to work independently with discretion
- Excellent management, time-management, and problem-solving abilities
- Previous experience supporting upper-level management/executives
- Preferred: Some college experience
Background
As the longest-running African American, family-owned newspaper business in the nation, the AFRO leverages this platform to shape the political and social order of the African American community which in turn will make a global impact. While newspapers are fighting to survive, the AFRO-American Newspapers finds itself adjusting to the changing times with our diverse print, digital, and multi-portfolio product family.
Are you seeking a fulfilling career with a company that values work-life balance and prioritizes employee well-being? Look no further! We are thrilled to offer an exciting opportunity for passionate individuals to join our team.
Position: Executive Office Assistant
Work Schedule: 30 hours/week, Monday - Thursday
At Afro.com, we understand the importance of flexibility and work-life harmony. That's why we've designed our work week to allow our employees to enjoy a 4-day schedule, giving you more time for what matters most outside of work.
Benefits Include:
- Medical Insurance: We care about your health and well-being. Upon completion of the 60-day introductory period, you'll have access to comprehensive medical coverage, with the company covering a portion of the costs.
- Life Insurance: Your peace of mind matters to us. We offer life insurance coverage to ensure your loved ones are protected.
- Paid Time Off: Everyone needs time to recharge and rejuvenate. Enjoy paid time off to relax, travel, or pursue your passions.
- Day Shift Schedule: Say goodbye to late nights at the office! Our positions offer convenient day shift hours 9am to 5pm with some flexibility to be hybrid (onsite and remote).
- Discounted AFLAC Supplemental Health Insurance: Enhance your coverage with optional AFLAC supplemental health insurance at a discounted rate.
- Parking Stipend: Commuting made easy! We provide a parking stipend to alleviate any transportation concerns.
- Direct Deposit: Your hard work deserves timely compensation. We offer bi-weekly pay via direct deposit every Friday.
Location: Our headquarters office is in the vibrant city of Baltimore, MD 21202. Enjoy the convenience of an onsite workplace with easy access to all that Baltimore has to offer.
If you're ready to embark on an exciting career journey with us, we invite you to submit your resume to ...@afro.com.
Visit www.afro.com to learn more about our company and the exciting opportunities awaiting you!