Job Details
Job Description:
CT Teacher Residency Program Administrative Assistant
The CT Teacher Residency Program (CREC TRP) is an alternate route to certification program focused on diversifying the teaching staff across Connecticut within a residency model. Under the direction of the Director and in service to the TRP team, the TRP Administrative Assistant is responsible for a wide variety of complex and confidential administrative and secretarial duties including assisting, developing and ensuring compliance with department processes, policies and protocols.
Essential Duties:
* Demonstrates commitment to diversity, equity, inclusion and belonging.
* Maintains accurate and confidential documents and records related to students, partners, staff and programs using online databases and cloud systems.
* Support program finances by keeping track of budgets, preparing and maintaining records for purchase orders, contracts, invoice requests, reconciliation of charges, payments, reimbursements, and mileage.
* Prepares communications and distributes notices, announcements or other correspondence for the purpose of informing employees, students, stakeholders, and other partners regarding activities, events or other work-related matters.
* Prepares for, keeps records of and attends meetings as assigned.
* Assists in maintaining the calendar for the program leaders, coordinating the scheduling of work-related appointments, activities, meetings, events, travel arrangements etc.
* Serves as liaison with outside organizations, residents, funders and districts.
* Assist with department operational needs as needed including, but not limited to acting as a liaison for IT, office equipment and supplies, and facility needs.
* Supports social media, marketing and content development.
* Coordinates and assists with the hiring and interviewing process, including preparing hiring packets and communications.
* Keeps the supervisor informed of critical issues.
Additional Duties - Performs other related duties as assigned.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment - Uses standard office equipment such as personal computers, copy machines, and cell phones.
Travel Requirements
Position is approximately 90% remote. Limited travel to and from in-person meetings (approximately 10%) will be required.
Knowledge, Skills and Abilities
* Ability to build and maintain relationships with a diverse group of individuals within the organizations and with external stakeholders.
* Knowledge of office management procedures and technologies including, but not limited to: Google Suite, MS Office, database, survey programs, customer, relationship, and finance.
* Ability to carry out instructions furnished in written or verbal form.
* Ability to process paperwork accurately and in a timely manner according to standardized procedures while maintaining confidentiality of information.
* Strong organizational and time management skills and ability to self-monitor in a remote work environment.
* Ability to work in a highly flexible and adaptive work environment with the ability to prioritize among competing demands.
* Must have strong administrative skills with the ability and desire to learn and keep abreast of new process workflow and business tools, programs, and systems.
Physical and Mental Demands, Work Hazards In person events often take place in standard office and school building environments.
Qualification Profile
Associates degree preferred.
2 years previous office experience preferred.
Bilingual preferred.
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Job ID: 12009 @ CREC: External Job Opportunities (Careers)