Job Details
This position will provide support to all firm employees by performing duties relating to the closing of files for transfer to the offsite vendor, recalling files from offsite for scanning and destruction, and performing other general administrative tasks to assist the Legal Records Specialist. This position acts as backup for the Legal Records Specialist as needed. It may also function as backup to the Office Services Department and receptionist as needed.
Requirements
ESSENTIAL JOB FUNCTIONS:
- Scan files
- Place files into Filesite
- Order boxes from offsite file manager
- Receive emails from offsite manager and transfer information to hard copies
- Accept external deliveries, double-check for completeness and deliver internally
- Assist with file destruction projects
- Pull daily MMs (Trusts and Estates files) and refile MMs as necessary
- Answer emails/phone calls from legal assistants concerning files
- Act as back-up in Office Services Department
- Act as back-up receptionist
- Perform other job duties as assigned
QUALIFICATIONS : - Must have a high school diploma or G.E.D.
- Must be reliable, trustworthy, and able to maintain confidentiality
- Must demonstrate effective organizational and time management skills, including the ability to manage competing priorities
- Must have effective communication skills
- Must be detail-oriented
- Must demonstrate a customer-service orientation
- Must be able to perform the essential functions of the job with or without reasonable accommodation
- Ability to lift 35 to 50 lbs
- Familiarity with Outlook, Excel, Word and general computer skills
Foster Swift has a long-standing commitment to equal opportunity and a work environment free of unlawful harassment or discrimination. Foster Swift provides equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status veteran or active-duty military status, familial status, height, weight, genetic information or any other status protected by applicable laws.
Foster Swift offers conveniently located offices with a great work environment, a competitive starting salary and comprehensive benefits. Our excellent benefits package includes affordable medical, dental and vision insurance, company paid life, short- and long-term disability insurance, and a 401(k) retirement plan as well as a wide selection of voluntary plans to cover our employee's personal needs.
For more than 100 years, Foster Swift Collins & Smith has provided outstanding client service and legal excellence. With offices in Lansing, Grand Rapids, Southfield, and Holland, our firm delivers comprehensive services for businesses, organizations, municipalities, families and individuals across Michigan, the nation and beyond