Job Details
About Civica Civica is a 501(c)(4) social welfare organization established in 2018 by health systems and philanthropies to reduce chronic generic drug shortages and related high prices in the United States. Civica is led by an experienced team of healthcare and pharmaceutical industry leaders. Today, more than 55 health systems have joined Civica. They represent over 1,500 hospitals and one-third of all U.S. hospital beds. Civica has also begun to supply the U.S. Department of Veteran's Affairs, the U.S. Department of Defense and the U.S. Strategic National Stockpile of essential medicines. Civica recently announced plans to expand its mission, via a unit called CivicaScript, to into the outpatient pharmacy space and to manufacture and distribute insulins that, once approved, will be available to people with diabetes at significantly lower prices than insulins currently on the market. The availability of Civica's affordable insulins, beginning in 2024, will benefit people with diabetes who have been forced to choose between life sustaining medicines and living expenses, particularly those uninsured or underinsured who often pay the most out of pocket for their medications. Civica's mission is to ensure that quality generic medications are accessible and affordable to everyone. Since established, the #1 Policy for the Civica team has been "Do What Is in the Best Interest of Patients." Civica's manufacturing facility in Petersburg, Virginia, is the future home of affordable insulin and essential sterile injectable medicines. The facility is currently in late-stage construction and hiring for the site is well-underway. To find out more about how Civica's innovative model is directly impacting patient care, click here to read a summary from the New England Journal of Medicine. ( To learn more about Civica's plans to bring affordable insulin to Americans living with diabetes, click here to read an article in BioSpace. ( POSITION SUMMARY The Executive Assistant provides high-level support for the Site Leadership Team (SLT) at the Petersburg site including calendar management and successful coordination of business meetings. They serve as liaison between executives, SLT and other departments to support the Petersburg site. They exercise independent judgment in the resolution of administrative problems. They prioritize and manage multiple projects simultaneously with little or no supervision in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Managing calendars, requiring interaction with internal and external leaders and assistants to schedule meetings.Manage the front desk. Greeting visitors and guiding them to the appropriate department or person.Arranging travel arrangements and reservations for management and guests as needed. Supporting generation of expense reports.Assist with conference room scheduling, scheduling interviews, coordinating new hire orientation, and onboarding and offboarding of employees.Maintain organizational charts and spreadsheets.Assist in planning and organizing onsite and offsite events, and meetings.Ordering and keeping inventory of office supplies, refreshments, and other supplies on an ongoing basis.Assist with shipping documentation, process POs and receiving in the ERP system, and providing support for the site.Assist with ordering and receiving general office and lab supplies.Coordinating vendor servicing for general office equipment and handling requests related to facility needs.Maintaining highest level of confidentiality.Performing other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Managing calendars, requiring interaction with internal and external leaders and assistants to schedule meetings.Manage the front desk. Greeting visitors and guiding them to the appropriate department or person.Arranging travel arrangements and reservations for management and guests as needed. Supporting generation of expense reports.Assist with conference room scheduling, scheduling interviews, coordinating new hire orientation, and onboarding and offboarding of employees.Maintain organizational charts and spreadsheets.Assist in planning and organizing onsite and offsite events, and meetings.Ordering and keeping inventory of office supplies, refreshments, and other supplies on an ongoing basis.Assist with shipping documentation, process POs and receiving in the ERP system, and providing support for the site.Assist with ordering and receiving general office and lab supplies.Coordinating vendor servicing for general office equipment and handling requests related to facility needs.Maintaining highest level of confidentiality.Performing other duties as assigned.PandoLogic. Category: Administrative, Keywords: Executive Secretary