Job Details
Position Details
Req ID:
req17943
Position Title:
Administrative Assistant Part-Time
Position Type:
Staff Part-Time
Position Number:
GV9573
OSU Campus:
Tulsa - Center for Health Sciences/OSU Medicine
Department:
Center for Wellness and Recovery
Location Address:
Tulsa , Oklahoma
United States
Hiring Supervisor:
Hiring Range:
(Contingent upon available funding):
16.00 - 18.00, Hourly
Work Schedule:
Varies - Max of20 hours per week
Faculty Appt Period:
Job Summary:
Job Summary:
The administrative assistant isresponsible for assisting the NCWR in the upcoming growth of its facilities andstaff. Key responsibilities will include:
Onboarding New Employees: The administrative assistant will coordinate the onboarding of new employees. Prior to arrival, this individual will arrange for the employees workspace, IT equipment, and communications with the employee. After arrival, the administrative assistant will arrange for one-on-one meetings between the new employee and each member of the NCWR over a 2-3 week period. This individual will also serve as a resource as the new employee is becoming acquainted with NCWR systems.
Meetings with Internal and External Parties: This individual will arrange for the logistics of internal & external meetings. This may include assisting with hotels, flights, and ground transportation arrangements in addition to identifying a suitable time for all participants and securing a meeting space.
Purchasing: Utilize the OK Corral purchasing system for non-lab departmental purchases, including consultant contracts and general supplies.
Management of a Department Wide Database: Upload documents to a shared database for the department including publications, presentations, and scientific reports.
General Support of the Full NCWR Department: The administrative assistant will assist with the general needs of the department of approximately twelve individuals. This may include assistance with travel plans, expense reports, meeting planning, and plans for hosting out of town guests in addition to other items.
Environmental Hazard:
Typical Office Environment
Physical Requirement:Ability to lift and carry 10-20 pounds, stoop, reach, stand, walk,finger, grasp, feel, talk, hear, see, and perform repetitive motions with orwithout reasonable accommodations
Special Instructions to Applicants
IMPORTANT!APPLICANTS PLEASE READ!
For full consideration, please ensure all employment history is correct and complete.An Edit button (on the right) is available which allows you to add information.
In addition, OSU Medicine's Customer Service Philosophy is:
"We enrich lives by providing compassionate care and amazing service to every life we touch."
We achieve our service standards with employee behaviors centered on safety, courtesy, presentation, and efficiency.
Safety is:
-Be aware of environment
-Be intentional in your actions
-Ensure accuracy
-Mitigate potential hazards
Courtesy is:
-Welcome and actively engage in a friendly and respectful manner
-Be responsive, polite, and helpful
-Smile
-Demonstrate care and concern
-Show appreciation and say "Thank You"
Presentation is:
-Be professional
-Have a clean and neat appearance
-Maintain a clean and organized work area
-Remember what you represent at all times
Efficiency is:
-Respond to needs in a timely manner
-Organize and prioritize your work
-Be available and respect others' time
-Be innovative
Education & Experience
Position Qualifications:
Required:
-Associate degree or equivalentexperience
-Minimum one year office managementor related experience to include purchasing, organizing meetings, and arrangingfor travel.
Skills, Proficiencies and Knowledge:
-Mustbe detail oriented, with the ability to manage multiple projects.
-Problem-solving, communication skills, and computer skills including MicrosoftOffice, Excel, PowerPoint.
-Must be highly organized and able towork well with others.
Preferred:
-Bachelor's Degree
-One (1) to three (3) years working in a researchorganization or corporate environment with office management experienceincluding assisting with new employee on-boarding, placing purchase orders,uploading documents to a department shared database, organizing meetings with internaland external parties, and assisting with travel plans.