Job Details
Job Description
ABM Industries is seeking a qualified Administrative Assistant. The core function of the Administrative Assistant ensures the efficient and smooth day-to-day operation of our office.
Pay: $52,000.00 yearly salary
Shift: Monday - Friday
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2023 Employee Benefits | Front Line Team Members (Programa de beneficios de).
Administrative Assistant Job Responsibilities:
- Basic computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems
- Ability to use the internet for research navigating basic office equipment and protocols experience
- Comprehensive knowledge of Administrative Assistance
- Ability to communicate verbally and in writing effectively throughout all levels of the company
- Proven experience working in a fast-pace environment while providing superior service levels Event schedule to support for event set ups
- Calendar management, Plan and manage events team calendar, supporting preparations and follow up
- Data entry experience
- Google sheets/excel a must
- Ensure Principal calendar adherence, including tracking and inputting time
- Assist in new procedure development and roll out
- Manage team task management system, including updating client meeting agendas and scheduling follow up meetings
- Collaborate to develop teams for janitorial and events, including holiday parties and special events
- Plan for the unexpected, embrace change, and see tasks through completion
- Field incoming calls, routing to appropriate team member and taking thorough
- Support team on-boarding and training
- Assist with business development and marketing initiatives
- Manage inventory, place orders and complete expense reports
- Support a variety of projects for events team
- Manage the receptionist email
- forward emails to the appropriate parties, and respond to general inquiries.
- Maintain the organization of shared folders on the network.
- Keep the company directory up to date and accessible.
- Collect and sort incoming mail & other deliveries; stamp and send outgoing mail; prepare shipping paperwork for FedEx or USPS..
Administrative Assistant Skills and Qualifications: - Capacity to multitask while able to see tasks to completion.
- The ideal candidate has strong people skills and is customer service oriented.
- Prior administrative experience is preferred but not required.
- Ability to work in a fast-paced environment.
- Self-motivated, organized and detail-oriented.
- Computer skills - Google sheets/ Excel,Microsoft Office - Outlook, Word
- Good verbal and written communication skills.
- Works well in a team environment.
- Approachable yet professional.
- Punctual and dependable.
- High School diploma required.