Job Details
JOB DESCRIPTION
ACCOUNTS PAYABLE SPECIALIST
Salary Range: $69,030 - $76,700 per year
WHO WE ARE
HomeRise believes that home has the power to stabilize a person's life. Built on a simple-but powerful idea called supportive housing, we provide people experiencing homelessness with a place to call home combined with support services, like mental health services and job training, so they can rise up and transform their lives. We organize our residents and supporters to advocate for local and state policies, like affordable housing, to help people still on the streets or at risk of homelessness. Together, we're building a new future for our neighborhoods and the city we love.
BENEFITS
HomeRise provides an excellent comprehensive benefits package including: 100% employer paid employee healthcare options (Kaiser or Sutter), dental, vision, life & disability insurance; FSA childcare, medical and commuter benefits options; 403(b) retirement investment opportunity with employer match; Employee Assistance Program; paid on-the-job training, career advancement within a growing organization and professional development opportunities with an annual Education Benefit that includes paid time off. We also include PTO (Director level accrual rate with an additional 5 days per year); 14 paid holidays with one floating day for your birthday and of course sick time accrual. Other advantages working for us are: Employee Referral Program, our HERO Award recognizing outstanding performance in the line of duty, sabbatical leave after 5 years of service.
POSITION OVERVIEW
The Accounts Payable Specialist role is responsible for receiving, processing, verifying, and reconciling invoices. As a critical member of the finance team, this candidate is focused on efficiently processing invoices with an acute attention to detail. The candidate must possess strong organizational and interpersonal skills and have extensive experience with A/P accounting processes. This role will report to the Director of Finance.
ESSENTIAL FUNCTIONS
Accounts Payable
Review and process vendor invoices, requests for disbursement and employee statement of expenses for accuracy, general ledger coding, proper documentation and levels of approval, and compliance with HomeRise policies.
Monitor due dates to ensure accurate and timely processing of vendor payments.
Reconcile vendor statements. Identify, research and resolve vendor account discrepancies.
Ensure correct coding of all disbursements to the proper accounts/projects/sources to maintain accurate and complete accounts payable audit trail.
Perform large volume of data entry of vendor invoices and employee statement of expenses.
Review all vendor checks prior to mailing for accuracy and validity of payments.
Responsible for obtaining all necessary supporting documentation for establishing prospective vendors into the general ledger system.
Responsible for the security of accounts payable check stock.
Management of vendor profiles and vendor invoices.
General Ledger
Ensure all routine vendor payments have been either paid or accrued for each month end.
Review established policies and procedures to provide updates on an annual and as needed basis. Be able to make updates as instructed.
Research questionable items/transactions as requested by other departments and prepare any adjusting entries necessary to correct operating expense accounts.
Generate expense transaction reports for departments or asset manager as needed.
Coordinate with staff on expenditures to maintain internal controls and meet the requirements of public and private grantors.
Assist with the preparation of 1099's annually.
Maintain full cycle Accounts Payable processing.
Process journal entries for accruals for fiscal year expenses pertaining to grants and contracts.
Research payable files as needed in support of audit and reporting.
Customer Service / Team Work Interaction
Establish and maintain a positive working relationship with employees and vendors. Ability to garner necessary information from relationships in order to accomplish job functions.
Respond and resolve all inquiries from employees and vendors in a professional and timely manner.
Collaborate with Corporate Finance staff to monitor cash flow.
Cross train with corporate, billing and property staff accountants filling in as needed.
Participates in the ongoing development and improvement of financial systems.
Other duties as assigned by the Director of Finance.
QUALIFICATIONS
BS/BA in Accounting or equivalent experience.
The position requires a highly organized and detail-oriented person with excellent computer skills (MS Excel, Word, Outlook, data warehouse, etc.).
Minimum three years of accounts payable experience or equivalent.
Knowledge of basic accounting principles, including the ability to manage complex expense allocations.
Experience with YARDI highly desirable.
High degree of accuracy in data-entry and filing.
Hands on experience in GL coding and posting invoices.
Ability to learn quickly and multitask.
Ability to take direction and complete tasks, willingness to work both independently and as a team.
HomeRise seeks an individual with sensitivity to people experiencing homelessness and the issues of homelessness and recovery, and an ability to work effectively with people from diverse educational and personal backgrounds.
POSITION DETAIL
Location: Administrative Office, 251 Post Street, Suite 200 San Francisco, CA 94102
Status: Full-Time / Exempt
Schedule: Monday through Friday 9am - 5pm
Reports to: Director of Finance
PHYSICAL DEMANDS & WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit at their desk for long period, use hands to finger for computer keyboard input, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk up and down stairs, climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Mobility to use standard office equipment, including computer, vision to read printed materials, and a computer screen, and hearing and speech to communicate in person and over the telephone.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. There are no unusual environmental conditions. Typically, the noise level in the work environment is usually moderately noisy.
EQUAL OPPORTUNITY EMPLOYER
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. HomeRise is an Equal Opportunity Employer without regard to people formerly experiencing homelessness, race, color, creed, gender, gender expression, gender identity, religion, marital status, registered domestic partner status, sex (includes pregnancy, childbirth, breast feeding, and related medical conditions), sexual orientation, age, veteran status, national origin or ancestry, political affiliation, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws. HomeRise hiring policies require a background check for all applicants working directly with at-risk populations.
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