Job Details
Position Type:
Office Assistants/Office Assistant - SPED District Bookkeeper
Date Posted:
6/20/2024
Location:
BPS - Special Services
Date Available:
07/08/2024
Office Assistant - SPED District Bookkeeper
Salary Schedule: Office Assistant
Overtime Exempt: No
Days: 230 Days, 8 Hours Per Day
Reports To: Fiscal and Operations Coordinator
Location: Special Services Office
GENERAL DESCRIPTION OF POSITION
The incumbent is responsible for preparing all purchase orders, ordering needed items and monitoring all Special Education budgets to insure accuracy at all times. Handle all financial transactions both revenue and expenditure for all operating and activity accounts, and other duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Enter purchase requests and make purchases as directed.
- Prepare purchase orders and invoices to be paid.
- Prepare and make deposits.
- Monitor copy machines and other machines for working order and for working order and supply needs.
- Relieve staff for lunch and assist in answering telephones as needed.
- Payroll coding and complete staff absence(s) through AESOP and Frontline.
- Request, disseminate, and maintain access permissions for building door cards.
- Enter requisitions for maintenance on building and grounds.
- Assist with ordering, setting up, and clean up for meetings.
- Prepare a monthly report of all vendors who do not charge sales tax and send it to the Central Office.
- Prepare quarterly JDC reports for the State Department with the Financial Coordinator.
- Maintain inventory log and stickers for all Technology and other Special Services assets. Work closely with Technologies Enterprise Applications Administrator on all Technology Special Education assets. .
- Assist Financial Coordinator with High Cost Occurrence report as needed.
- Receive Homebound paperwork for Special Education pay hourly wage and mileage.
- Perform any other related duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to carry out each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
High school, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc, plus 12 to 18 months related experience and/or training or equivalent combination of education and experience.
SOFTWARE SKILLS REQUIRED
- Mastery: Alphanumeric Data Entry
- Advanced: 10-Key
- Intermediate: Spreadsheet
- Excel
- Basic: Accounting, Contact Management, Word Processing/Typing
ADDITIONAL INFORMATION
The Bentonville School District is committed to maintaining an academic and work environment in which all students and employees are treated with respect and dignity. Harassment of any type will not be tolerated. All employees will follow all State and Federal laws including, but not limited to, HIPAA and FERPA laws.
PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, talk or hear; occasionally required to stand, walk, reach with hands and arms The employee must occasionally lift and/or move up to 10 pounds.
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.