Job Details
Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 340,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments - student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.
The Records Management Team is a part of the Policy, Ethics and Records Unit in the Law Department. Reporting to the Executive Director of Policy and Procedures and the Former Student Records Lead, the Records Management Part Time/Seasonal Employee will support members of the Records Management Team in carrying out its mission to efficiently manage current and former student records and timely fulfill records requests in accordance with all local, state and federal laws.
The Records Management Part Time/Seasonal Employee will be held accountable for the following responsibilities:
Typical Duties/Responsibilities:
- Processing Social Security Administration records requests
- Processing former student transcript requests
- Filing and organizing student records
- Answering phones and responding to email inquiries
- Other duties as assigned
In order to be successful and achieve the above responsibilities, the Records Management Part Time/Seasonal Employee must possess the following qualifications: Type of Education Required: - High School Diploma preferred.
Type of Experience Required: - 1 year experience providing excellent customer service
- 1 year experience working in an office setting providing clerical support (preferred)
- 1 year data entry experience (preferred)
Knowledge, Skills, and Abilities: - Strong communication skills (speaking, listening, and writing) and attention to detail
- Strong project management and organizational skills
- Effective strategic planning capabilities, including the ability to establish long-term vision and goals, and align/manage activities toward goal fulfillment
- Ability to define problems, analyze data, and outline valid conclusions and action steps
- Basic computer skills, including familiarity with programs such as Microsoft Office (Excel, Word) and Google Suit
Conditions of Employment As a condition of employment with the Chicago Public Schools (CPS), employees are required to:
- Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions, however, all CPS employees must be residents of Illinois.
- Be Fully Vaccinated Against COVID-19 - Unless approved for a medical or religious exemption, all employees are required to be up-to-date on COVID-19 vaccinations, including boosters, and to submit proof of vaccination to the district within 30 days of hire. "Up-to-date" on vaccination is defined as being at least two weeks past all primary vaccine doses and any applicable boosters.