Job Details
We are seeking an Administrative Services Coordinator II for a very important client.
Top Three things Worker will be doing: Calendar management, Event coordination, Data/material preparation
Administrative Services Coordinator II Performs semi-routine data analysis, editing, and formatting to produce regular status reports, graphs, spreadsheets and presentation material: Provides support and product production, such as graphics services, to the department. Collects all related and pertinent information from team members and managers. Develops and produces standard and ad hoc reports ensuring data accuracy and formatting. Maintains and operates databases and automated systems. Contributes to and supports department projects.May coordinate and oversee the function and activities of support staff to ensure tasks are completed in an efficient and timely manner. May assign projects to appropriate staff in the absence of department supervisor/manager.Responds to and fulfills miscellaneous requests for information and reports from within and outside of Kaiser in accordance with established policies and procedures.Establishes working relationships and serves as liaison with vendors. May coordinate the management of ordering office supplies within the department.When assigned to a medical department, may prepare and maintain physician's master schedules for multiple departments, coordinate all physician schedule changes, and ensure adequate coverage for all medical areas. Contacts physicians to arrange for coverage and schedule changes.Functions as department resource in application and training in use of software, schedules and coordinates all hardware and equipment repairs; may assist in software installation and troubleshoots hardware and software. Performs semi-routine data analysis, editing, and formatting to produce regular status reports, graphs, spreadsheets and presentation material. Provides support and product production, such as graphics services, to the department. Collects all related and pertinent information from team members and managers. Develops and produces standard and ad hoc reports ensuring data accuracy and formatting. Maintains and operates databases and automated systems. Contributes to and supports department projects. May coordinate and oversee the function and activities of support staff to ensure tasks are completed in an efficient and timely manner. May assign projects to appropriate staff in the absence of department supervisor/manager. Responds to and fulfills miscellaneous requests for information and reports from within and outside of Kaiser in accordance with established policies and procedures. Establishes working relationships and serves as liaison with vendors. May coordinate the management of ordering office supplies within the department. When assigned to a medical department, may prepare and maintain physician's master schedules for multiple departments, coordinate all physician schedule changes, and ensure adequate coverage for all medical areas. Contacts physicians to arrange for coverage and schedule changes. Functions as department resource in application and training in use of software, schedules and coordinates all hardware and equipment repairs; may assist in software installation and troubleshoots hardware and software problems. May assist in the tracking of department budget, makes recommendations based on data collected toward payroll and non-payroll and other related budgetary requirements. All other duties as assigned.
Required Level of Education and Preferred Level of Education: BA
How many years of related experience are you looking for in your ideal candidate? 2-3
Specific Systems Knowledge Required: MS Office Suite/PowerPoint/Excel/MS Teams
Top Three Skillsets needed: excellent communication skills, strong organizational abilities, time management, resourceful, innovative, proactive, adaptability, and proficiency in MS Office Suite