Job Details
The Administrative Assistant will provide comprehensive support to the Management Team while also taking on specific duties related to quality control and engineering documentation. This role requires a detail-oriented individual who can manage office tasks and contribute to the maintenance of quality standards and engineering records.
SKILLS/ABILITIES:
* Excellent organizational and multitasking abilities.
* Strong communication skills, both written and verbal.
* Proficiency in managing databases, filing systems, and ERP systems.
* Competency in creating correspondence, reports, and maintaining detailed records.
* Knowledge of quality control practices and engineering documentation processes.
* Ability to operate office machines, such as scanners and plotters.
* Proficient in MS Office and other office productivity software.
* Attention to detail with strong problem-solving skills.
DUTIES AND ESSENTIAL JOB FUNCTIONS:
* Organize and schedule meetings for administrators and engineering teams.
* Greet office visitors and direct them to the appropriate departments.
* Compose, prepare, and review documents, reports, and engineering drawings.
* Manage calendars, sort mail, and process quality control documentation.
* Handle project documentation, correspondence, and maintain engineering records.
* Perform data entry for reports, engineering/design items, and quality checks.
* Coordinate the reproduction of engineering drawings and enter data into the ERP system.
* Reconcile labels, inserts, and boxes according to regulatory compliance.
* Assist multiple departments by providing clerical support and general office coordination.
OTHER FUNCTIONS AND RESPONSIBILITIES:
Other duties assigned as required by the Director of Operations.
REPORTING RELATIONSHIPS:
This position does not have any direct reports. Reports to the Director of Operations.
PREFERRED JOB SPECIFICATIONS:
* 2-year Associate's degree in Business or similar field.
* Experience working with a Quality Assurance program, e.g. ASME NQA-1, ISO-9001.
* General knowledge of assembly shop & manufacturing activities/environment.