Job Details
BUILDING CLERKDunkirk, NY ( TypeFull-timeDescriptionPosition Data:Title:Building ClerkGrade: E5ExemptNon-ExemptXReports to:Center DirectorBasic Function or Position Summary:Assures the implementation and integration of the Head Start Performance Standards by providing clerical support through implementing effective office procedures. Serves as an active member of the COI team by supporting COI objectives. Support the Early Education mission.Hours per week 35: Monday - Friday 7:00am to 3:00pm. Salary $15.43 - $16.43/hourlySecurity Clearance:Lv. 2 V, RRequirementsPosition Responsibilities and Specific Duties:Creates schedules for building needs including maintaining OCFS ratios; if needed building clerk will go into classroom for ratio.Maintains effective office procedures such as, bulletin board upkeep, purchase orders, receiving reports, print requests, postage services, petty cash, filing, and scheduling of meeting rooms.Prepares/assists with documentation such as statistical reports, calendars, surveyresponses, program/procedure manuals.Responsible for maintenance of staff list, mailboxes, and sign in/out sheets.Responsible for handling mail, faxes, answering telephones, and disseminationmessages in a timely manner.Assists with preparation (and distribution as applicable) of forms, letters, notices, andagenda minutes as designated.Distributes pay checks.Assists with training staff/volunteers in use of office equipment including computers.Handles office supply ordering.Assists building staff with projects as designated, such as, applicable packets,interview packets, enrollment, health packets, and volunteer packets.Prepares tech and building and grounds work orders for building.Attends trainings and meetings as designated.Promotes agency mission.Job performance incorporates integrated service delivery model while promotingself- sufficiency.Maintains consistent professional customer service.Participates in conducting emergency drills; Maintains updated post event drill records and submits to Quality Assurance Monitor and Center DirectorAdheres to current security restrictions and maintains documentation at front deskMaintains confidentiality and complies with code of ethicsMonitor early education classroom TLO Reports and submit to Center DirectorPrepare parent notificationsComplies with ERSEA and participates in service enrollment and recruitmentstrategies as required.Other duties as designated by supervisor.Key Working Relationships:A.Internal:COI Management, Staff, Parents, and VolunteersB.External:Community Partners and Transportation ProvidersII.Supervisory Scope:A. Number of staff supervised:0B.Titles supervised:NoneOrganizational Responsibilities:All organizational responsibilities will be in the nature of supportive services forEarly Education staffAdheres to all policies and procedures.Gathers appropriate documentation and tracks outcomes.Participates in organizational and committee structures as appropriate.Participates in organizational and divisional management systems.Knowledge, Skills Required:High School Diploma or GEDExcellent computer skillsExcellent organizational skillsPrevious secretarial experience helpfulExcellent communication/interpersonal skills (written and verbal)Experience in working with individuals from diverse backgrounds helpfulFamiliarity with early childhood developmentGood team building skillsSpecial Requirements:Valid New York State Driver s license with the ability to travel through the countyDriving record acceptable to agency insurance carrier with reliable transportationAbility to occasionally lift 50 lbs.Completes all OCFS requirements.Meets OCFS training requirements and maintains OCFS training logMust be able to provide consistent even tempered customer service at all times