Job Details
About the job Executive Assistant (Remote)
JOB DESCRIPTION
Responsibilities
- Serve as primary contact for Vice President for Enrollment Management (scheduling appointments; screening telephone calls; assist with the planning of arranging travel, meetings, and conferences, etc.).
- Lead the planning - in conjunction with the division's leadership team - of the annual Undergraduate Enrollment calendar.
- Act as the primary liaison for key external partners as well as the Undergraduate Enrollment division's committees - helping to support the planning of division meetings and the annual retreat.
- Maintain atmosphere of professional competence and confidentiality when interacting with faculty, staff, students, and the public.
- Serve as a primary administrative resource for the Undergraduate Enrollment division; specifically, the Vice President for Enrollment Management and the Undergraduate Enrollment Leadership Team (Executive Director of Admissions, Director of Student Aid & Financial Literacy, Director of Precollegiate Outreach Programs, & Director of Enrollment Systems & Operations).
- Responsible for exercising independent judgement and discretion over important Enrollment division business decisions pertaining to the budget, organizational planning, and communications with internal and external constituencies.
- Prepare sensitive correspondence requiring a high degree of initiative, discretion, judgment, originality, and knowledge of subject matter. Prepare reports, minutes, routine letters, and memos.
- Assist with email support
- Assist with special projects including WPI's Strategic Plan and the division's annual and long-term enrollment planning.
- Provide event staffing support for division events including admissions and K-12 precollegiate programs.
- Create and maintain easily accessible files and records on behalf of the Undergraduate Enrollment division.
- Perform other duties, as necessary.
Requirements- High school graduate.
- Five or more years of related work experience, preferably in an academic or office setting.
- Proficient in Microsoft Office Products (Outlook, Excel, Word, PowerPoint).
- Discretion and good judgment in handling highly confidential and sensitive matters.
- Excellent interpersonal and decision-making skills.
- Attention to detail.
- Ability to prioritize, communicate effectively with internal and external community members, reliably manage multiple projects, and work independently.
- Able to work with all constituencies: senior leadership, faculty, staff, parents, students, school counselors, and alumni.
- Applicants must have demonstrated experience working in and fostering a diverse and inclusive workplace and/or commitment to do so as an employee at WPI.
- WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity, and inclusion.
- Some nights and weekends may be required.
Salary range is: $23.90 - $28.12 per hour. To apply please submit a resume and cover letter.