Job Details
Description
The purpose of the class is to perform a variety of routine-to-moderately complex clerical work in the preparation and maintenance of department records, to perform a variety of clerical task as assigned, and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.
Duties
ESSENTIAL JOB FUNCTIONS
* Applies knowledge of specific department policies and procedures and utilizes a thorough understanding of the functions performed by other departments to perform the following duties.
* Prepares, processes, copies, indexes, files, transmits and/or maintains various Departmental documents. Ensures the security and confidentiality of files as appropriate.
* Maintains records, prepare forms, verify information and resolve moderately complex problems.
* Types letters, memos, and other correspondence for the appropriate office or department.
* Responsible for the hard copy or electronic filing system within the office in terms of categorizing, classifying and organizing information and data.
* May examine documents of newly hired Admin Staff or documents submitted by citizens.
* May collect fines, fees, and payments and issues receipts.
* May tabulate, post, and verify information as requested
* Create Legal Residence Approval, Denial, and Mortgage Letters. Processes Legal Residence Applications for Real Estate and Mobile Homes for walk in customers, online applications and applications submitted by mail.
* Researches information and documents provided by citizen and verify validly and accuracy.
* Processes Tax Roll Corrections for Real Estate and Mobile Home Parcels
* Issues and Processes Mobile Home Permits
* Communicates with other departments to complete duties
* Adjusts Ratio Codes in taxing system to ensure correct assessments are given
* Activates and Deactivates Real Estate and Mobile Home Accounts in departmental system
* Issues Mobile Home Decal Registrations
* Distributes Mobile Home Permits to various departments as well as other counties as required
* Calculating Deposits Fees collected and forward County Treasurer
* Maintains Daily spreadsheets and Departmental Logs
* Assists customers and citizens with Department Web Page and Online Forms
* Makes changes in tax system daily
* Generates new Mobile Home Property Cards for departmental use
* Other duties as assigned
Qualifications
QUALIFICATIONS
Education and Experience:
High school diploma or GED
Requires at least two (2) years of related work experience.
Special Qualifications:
None.