Job Details
Williams Lea is hiring for a Records Analyst for our Los Angeles office to work Monday to Friday 9:00 am to 6:00 pm!
Pay : $26.00/hour
Benefits :Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)401k Retirement Savings Plan Including Employer MatchPaid Time Off (PTO)Life InsurancePaid Parental LeaveShort-term & Long-term DisabilityHealthcare & Dependent Care Flexible Spending AccountsDomestic Partner CoverageCommuter BenefitsLegal AssistanceEmployee Assistance Program (EAP)Additional Employee Perks and Discounts
The candidate for this Records Analyst position will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment. Work requirements include file creation, labeling, retrievals, transfers, destruction, tracking and also document scanning. This position requires regular professional written and verbal communication with our clients, other departments and vendors. Coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position. Good working skills in Microsoft Word, Excel, Outlook, Adobe PDF, eDocs DM and IRM are essential for this position.
Qualifications:Records Management basics:Creation and editing of labels, filing, routing/tracking, sending and recalling from offsite vendor, follow-up on checked-out files, destructionProcess incoming file transfers to their respective client/mattersProcess outgoing file transfersResearching on Document Management and Records Software for client s specific needsElectronical Records experience: scanning and uploading PDF s into the Document Management SystemIdentifying documents based on type and contentWorking knowledge of iManage Records Management (IRM) and iManage Document Management software preferred (previous experience with a legal specific records management program required)Strong project management, multitasking, and organizational skills. Comfort dealing with simultaneous projects requiredDetailed orientatedExcellent communication (verbal and written)Be personable, articulate, knowledgeable and professional in presenting oneself in a professional settingCustomer service orientedExcellent interpersonal and teamwork skillsAbility to handle sensitive and/or confidential materials as requiredMaintaining daily productivity tracking logs of all department activities and projectsSome Office Services/Reception work might be required
Job Requirements:10+ years experience in law firm Records ManagementHigh School Diploma or equivalent (Bachelors preferred)Good computer skills in Microsoft Word, Excel and Outlook requiredProfessional, effective written and oral communication skillsIntermediate Windows 10 based computer skills requiredCapacity and willingness to climb short ladders/step stoolsAbility to walk, bend, kneel, stand, and/or sit for an extended periodManual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.)Must be able to lift up to 50 lbs. and push carts full of files on a regular basisAble to load, push, and unload carts of boxes or files as neededApplicants for this position must be fully vaccinated against COVID-19 as a condition of employment by their start date
Who we are:
In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.
Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
We re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
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