Job Details
Title: Operations Coordinator (Purchasing/Inventory Management)
Location: La Jolla, CA
Contract Term: 12+ Months
Shift/Hours: 1st Shift ( 8-9am to 4-5pm) / 40hrs
Client: Medical Device Company
Job Category: Procurement Group
Employment Type: Contract on W2 (Need US Citizens Or GC Holders Only)
No H1B s
Onsite
3 Must haves on the resume: some work experience, Purchasing experience and Inventory or stocking experience.
Plans to convert worker if the right candidate
Job Summary:
The Operations Coordinator position provides multi-functional support to the organization and works both independently and in coordination with members of the Operations and R&D. Responsibilities include procurement, purchasing, receiving, and coordinating the preventative maintenance, calibration, and repair of chemistry laboratory equipment.
Duties & Responsibilities:
Manage activities and processes to acquire goods and services.
Prepare and process requisitions and purchase orders for the procurement of goods, services and supplies.
Monitor and maintain appropriate inventory min/max levels of office supplies, lab supplies, and chemicals and prepare purchase orders accordingly.
Manage the tracking and follow-up with suppliers from order to receipt and communicate proactively with suppliers and internal customers.
Negotiate favorable terms, volume discounts and long-term contracts with suppliers. Obtain quotes and negotiate pricing and delivery options with suppliers.
Accept deliveries, receive, unpack, and verify deliveries match purchase order and specifications.
Support the maintenance of the chemical inventory records and physical inventory. Ensure current Safety Data Sheets are uploaded in chemical inventory database for each chemical.
Coordinate equipment calibration and maintenance activities and record these events in Blue Mountain Regulatory Asset Management (BMRAM) database. Ensure new equipment is tagged and all relevant data and schedules (if needed) is entered into BMRAM. Participate in the cleansing and maintenance of data in BMRAM.
Coordinate Facility maintenance activities for the laboratory and offices.
Internal communication is necessary to keep internal customers updated on order status and equipment maintenance and communicating critical supply issues (delivery, quality, price, etc.) as needed. External communication is essential to ensure expectations are understood and met.
May provide administrative assistant support or other responsibilities or projects as assigned by reporting manager.
Promotes a safe work environment. Provide recommendations on maintaining the safety of the work environment. Participates in Environmental Health and Safety programs. Addresses corrective actions whenever a hazard is identified. Notifies supervisor of all observed hazardous conditions or unsafe work practices. Participates in safety audits of safety equipment and laboratory processes.
Work Environment & Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
~80% of the work is performed in an office environment and is computer based.
~20% of the work is performed in the laboratory environment. The laboratory is under red lights.
Handle closed chemical containers for receiving and inventory wearing proper personal protective equipment.
Possible lifting of boxes or equipment up to 40lbs.
Frequent interruptions to accept deliveries, meet visitors, and answer questions from internal customers are to be expected on a daily basis.
Education & Experience:
Associates Degree in Science (preferred)
1-2 year s equivalent experience in purchasing and in a laboratory environment.
Assets:
Previous experience with inventory management and Kanban systems is preferred.
Proficiency in MS Office Skills (Word, Excel, PowerPoint, and Visio) is required.
Experience with SAP is highly desirable.
Ability to follow standard operating procedures is essential.
Must possess strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced environment.
Be a self-starter, quick learner with the ability to work independently and efficiently.
Strong interpersonal communication skills, effective written and oral communications skills.