Job Details
Job Summary:
This position supports a variety of business functions through administrative activities and interactions including internal stakeholders and the public.
Primary Duties:
* Act as the first point of contact by answering incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department
* Respond to inquiries about the organization and provide callers with address, directions, and other related information
* Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel
* Receive, sort, and route incoming mail
* Assist with schedule training for all personnel on their first day of employment
* Maintaining, scanning and data entry of company related documents and other clerical duties as needed, such as filing, photocopying, and collating
* May assist the Human Resources Department to create and maintain company organizational charts
* Typing, formatting of documents and data entry
* May assist with creating powerpoint presentations
* May assist with expense reconciliation and submittal
* Filing and archiving of documents
* May be requested to organize internal and external meetings
* May coordinate travel arrangement for office/project staff employees
* Demonstrate Yates Core Values and Principles
* Follow Yates Code of Conduct
* Safety Responsibilities and Expectations
* Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
* Report all incidents, near hits and hazards to
* Required to wear and maintain personal
* Advise fellow employees of hazardous
* Participate in workplace
* Comply with statutory requirements, including duty of care.
* Participate in required and/or assigned training.
* Provide suggestions to improve
* Present a mature approach to working
* Attend prestart and Safety meetings and
* Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
* Other related duties as needed and assigned by the Manager in support of the successful completion of the project.
Qualifications:
* High School Diploma or equivalent
* Minimum of one (1) year of experience as a receptionist, administrative assistant, or equivalent customer service-related position
Requirements:
* Experience with multi-line telephone calls
* Proficient computer skills in Microsoft Office including Excel and Word
* Experience creating and maintaining organizational charts is a plus
Competencies:
* Highly developed written and verbal communication skills.
* Professional, calm, and courteous demeanor
* Able to plan, organize and prioritize large volumes of work under tight timeframes effectively
* Excellent organizational skills and attention to detail.
* The ability to work constructively in a team environment
* Strong interpersonal and communication skills
* Ability to prioritize work and multitask
Equal Opportunity Employer, including disabled and veterans.
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