Job Details
Twin Cities PBS (TPT) is one of the most innovative public media organizations in the country. Every day, TPT uses the power of media to advance the arts, spur learning, help young people succeed and help adults age vitally. TPT presents extraordinary PBS programming and also produces award-winning content for the national PBS system.
As a HR Information Specialist this position is vital in optimizing the available technology and workflow in the HR department.This position is also responsible for providing reports and analytics to the HR department and TPT leadership.The HR Information Specialist also works to partner with HR team members to increase the functional productivity and workflow within the department.TPT is also looking for someone who has a broad understanding of HR functions and can serve as a back-up in an HR Generalist when projects arise or additional support is needed across the team.
Hiring Salary: $70,000 - $75,000 annually (depending on qualifications)
Hybrid Work Environment: Candidates must live in or be willing to relocate to the Twin Cities Metro area.
Application deadline is July 5, 2024
Responsibilities:
HRIS Administration(50% of time)
- Serve as the administrator of the employee management system with UKG. This includes, but is not limited to, Employee Administration and records, recruitment gateway, and performance management module.
- Responsible for ensuring data integrity.Periodically audit data to ensure accuracy of records and consistency.
- Generate reports on the workforce as requested.Create dashboards to monitor HR and IDEA metrics/KPIs.
- Ensure accuracy of all EDIs from HRIS system (UKG) to external vendors.Review inaccuracies, make recommendations for changes, execute changes and work with vendors to update.
- Partner with Benefits Coordinator and external insurance brokers to assist with data needs during annual open enrollment processes and ongoing data transfers.
- Collaborate with VP of HR to ensure annual performance management process is activated accurately during review period.This includes mid-year check in process and goals tracking initiatives.
- Partner with payroll administration on any pay related matters, as needed. This is especially critical during annual increase period and incentive compensation processing.
- Manage security within the HRIS system and role access.
Compliance Reporting Administration (20%)- Manage all compliance reporting for external agencies including but not limited to: federal, state, and city affirmative action plans and reporting, EEO reporting, Vets reporting, FCC reporting, and CPB reporting.Prepare and complete reports in a timely and accurate manner.
- Work with external vendors to ensure that Affirmative Action Plans are filed timely and associated reporting is submitted.
- Work with internal stakeholders and needs around employee counts and demographic information.Ensure information is provided timely and consistently.
Departmental and Project Support(20% of time)- Provide backup as needed in the areas including, but not limited to, recruitment and talent acquisition, onboarding, performance management.Work with hiring managers to ensure positions are screened and candidates are interviewed timely.
- Provide training on HRIS system to all members of the tpt community including, HR team, supervisors, and general employees when needed.
- Collaborate with VP of HR on reporting needs and assigned projects.
- Serve as primary department liaison to UKG vendor.
- Provides maintenance and assistance with the internal HR department intranet website
Other duties as assigned (10% of time)- Participate as an active member of the HR Team. Contribute to shared goals and collaborate with colleagues on achievement of priorities.
- Complete other tasks as assigned.
Required Experience- 3 years experience as a Human Resources Coordinator or HR Assistant
- Benefits and LOA administration experience
- HRIS administration experience
- Proficiency within Microsoft Office Suite - Outlook, Word, Excel, PowerPoint, and Teams
Preferred Qualifications- Bachelor's Degree in HR or business
- Experience working with UKG
- New hire onboarding experience
Knowledge, skills and abilities:- Knowledge of employee benefits administration and application of FMLA, ADA, workers comp and other employment laws.
- Highly detail-oriented and exceptional organizational skills
- Ability to handle confidential information and demonstrate discretion and sound judgement..
- Strong analytical and problem solving skills.
- Excellent oral, written and interpersonal communication skills.
- Ability to work collaboratively and communicate effectively with diverse employee groups.
- Commitment to advancing Inclusion, Diversity, Equity and Accessibility (IDEA) priorities within the organization.
- Ability to travel to locations in the greater metro area on an occasional basis for career fairs.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)