Job Details
NY HELP YesAgency Taxation & Finance, StateTitle Office Assistant 2 (NY HELPS)Occupational Category Clerical, Secretarial, Office AideSalary Grade 09Bargaining Unit ASU - Administrative Services Unit (CSEA)Salary Range From $41399 to $50884 AnnuallyEmployment Type Full-TimeAppointment Type PermanentJurisdictional Class Competitive ClassTravel Percentage 0%Workweek Mon-FriHours Per Week 37.5WorkdayFrom 8:30 AMTo 4:30 PMFlextime allowed? NoMandatory overtime? NoCompressed workweek allowed? NoTelecommuting allowed? NoCounty QueensStreet Address Queens District Office80-02 Kew Gardens RoadCity Kew GardensState NYZip Code 11415Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS: The selected candidate must be reachable on the eligible list for this title and location under Civil Service Law, Rules and Regulations.ORThe selected candidate must be eligible for a 70.1 transfer under Civil Service Law, Rules and Regulations.NON-COMPETITIVE MINIMUM QUALIFICATIONS: Current NYS employees with one year or more of qualifying permanent service as an Office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: year of clerical experience.This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS titles, employees may take part in a promotion examination for which they are qualified.Duties Description The incumbent will be required to perform the following essential functions:-Perform clerical related tasks such as creating and maintaining established database. Filing and copying various documents as well as distributing materials. Maintaining electronic and hard copy filing systems. Answering and routing telephone calls to appropriate staff. -Perform tasks accurately within prescribed time frames to ensure deadlines and unit goals are timely met. -Handling all mail room duties, collecting, and sending outgoing mail; sorting and distributing incoming mail to the various divisions in the office. Ensure that mail machine is in good operating order and contact service company for repairs.-Operate office equipment such as printers, photocopiers, scanners by ensuring that paper trays are filled, and toner cartridges are changed as needed. Ensure that all printers, copiers have an adequate supply of copy paper and toner.-Keeping an inventory of office supplies by maintaining a database of office supplies.-Keeping track of shred bin pick-up and escorting shredding company staff to truck to verify that bins have been properly secured.-Office Assistant II will work closely with both the Administrative Assistant I and II and will assist them with the day-to-day operations of the office. These duties include and are not limited to:-Tracking BCMS emails and routing them to the appropriate staff-Preparing attendance sheets-Any other assigned duties-May be required to supervise an Office Assistant I-The Office Assistant II must have a working knowledge of Microsoft Operating Systems programs, such as Excel, Word, and Outlook and other operation systems specific to Audit such as Empire and CARTS system.-Communicate clearly and effectively, both verbally and in writing. -Follow Department rules and Audit Division procedures and policies, including but not limited to, Code of Conduct, ethics practices, security, confidentiality rules, etc.-Meet the department's time and attendance rules and regulations.Additional Comments Hours to be discussed during interview.SALARY PLUS LOCATION PAYNew York State is an equal opportunity employer. It s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.Some positions may require additional credentials or a background check to verify your identity.Name Michaela BarnesTelephone 518-###-####FaxEmail Address ...@tax.ny.govAddressStreet W A Harriman State Office CampusCity AlbanyState NYZip Code 12227Notes on Applying Qualified Candidates should submit a letter of interest stating current title and how you qualify and a copy of your resume.Please reference the vacancy ID number and job title in the subject line of your response. If eligible via transfer, you may be contacted for your Social Security Number for verification of your NYS service.