Administrative Assistant

Job Details

Be #gablesproud of where you work and become part of our team by applying for your new career with Gables TODAY!

At Gables, Taking Care of the Way You Live AND Work is at the heart of our company culture. By providing our signature service to residents, associates, investors, and surrounding communities we're able to make small differences that impact the greater good. We're committed to celebrating the uniqueness of our associates and identifying how that uniqueness translates to company success. Interested to find out how you can do your part?

We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support for our multi-family property operations. This role plays a vital role in ensuring the smooth day-to-day functioning of our properties, supporting both on-site staff and property owners.

Responsibilities:

• Resident Relations:
  • Answer phones and emails, responding to resident inquiries and concerns in a professional and courteous manner.
  • Process move-in/move-out procedures, including lease agreements, applications, and security deposits.
  • Prepare rent notices and manage rent collection procedures.
  • Coordinate communication between residents and on-site staff for maintenance requests and other needs.
• Property Management Support:
  • Maintain accurate and up-to-date resident and owner records in a property management software system.
  • Generate reports on occupancy rates, rent collection, and other key metrics.
  • Assist with the preparation of budgets and financial reports for property owners.
  • Coordinate with vendors and service providers for property maintenance and upkeep.
• Administrative Tasks:
  • Manage the property calendar, scheduling meetings and appointments for property staff and owners.
  • Prepare professional documents, presentations, and correspondence.
  • Manage incoming mail and distribute it to appropriate personnel.
  • Maintain an organized and efficient office environment.
• Additional Responsibilities:
  • Stay up-to-date on relevant fair housing laws and regulations.
  • Maintain a positive and professional demeanor, fostering a welcoming atmosphere for residents and owners.
  • Perform other duties as assigned by the General Manager.

Qualifications:

• Minimum 1-2 years of experience in a property management or administrative role.
• Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to prioritize tasks, work independently, and meet deadlines.
• Detail-oriented and meticulous with a keen eye for accuracy.
• Positive and professional attitude with a commitment to providing exceptional customer service.
• Experience with property management software a plus.
• Familiarity with fair housing laws and regulations preferred.

Taking Care of the Way You Work

• Competitive Pay/Benefits: health, vision, dental, and 401(k) with a company match. Paid holidays, tuition reimbursement, a fully paid six-week sabbatical program, and so much more!
• Fit4Funds wellness program that encourages healthy habits to better your overall health and earn incentives through the rewards and associate recognition program.
• Associate housing: Generous rental housing discount (varies by location)
• Award-winning training program that supports career growth through associate development and additional certifications.
• Gables Initiatives including but not limited to sustainability efforts, community volunteer events and Diversity Equity and Inclusion programs.

An Equal Opportunity Employer - M/F/D/V.

If you're passionate about exceeding goals and providing exceptional customer service experiences, come join Gables in our mission of Taking Care!

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 Gables Residential Services

 06/29/2024

 Vienna,VA