Job Details
Salary: $42,120.00 - $48,438.00 Annually
Location : Asheboro, NC
Job Type: Full-time
Job Number: 00405
Department: Administrative Services
Opening Date: 06/20/2024
General Job Description
The Purchasing Coordinator reports to the Director of College Services. The Purchasing Coordinator assists the Director of College Services in the operations of the Purchasing and Receiving Office.
Duties
- Assist in the day-to-day operations of the Purchasing department.
- Coordinate purchasing activities to ensure timely procurement of goods and services.
- Monitor the procurement card (P-Card) program, including card issuance, activation, deactivation, and compliance auditing practices to identify areas for improvement.
- Assist in identifying and enforcing P-Card policies and procedures in compliance with organizational and industry regulations.
- Assist in creating and providing training sessions for employees involved in the purchasing process to ensure proper usage and adherence to policies.
- Monitor P-Card transactions, review reports, and reconcile accounts to detect discrepancies or fraudulent activity.
- Ensure compliance with organizational purchasing policies, P-Card guidelines, and relevant regulations.
- Collaborate with other areas and departments as needed for the efficient and effective procurement of commodities and services to benefit the college.
- Maintain positive relationships with vendors, address issues, and resolve disputes as needed.
- Assist in analyzing spending patterns, identify cost-saving opportunities, and implement strategies to optimize procurement processes.
- Generate reports on purchasing activities, P-Card usage, and expenditure trends.
- Provide insights and recommendations to management based on data analysis.
- Provide support and guidance to staff on purchasing processes, policies, and systems.
- Identify opportunities to streamline processes, improve controls, and enhance overall efficiency and effectiveness.
- Provide input for process improvements and monitor their impact on purchasing operations and P-Card program performance.
- Provides excellent customer service to internal and external customers.
- Other duties assigned to the Purchasing Department as assigned by the Director of College Services.
Required and Preferred QualificationsRequired:- Associate's Degree in Business, Accounting, or related field of study
- Five (5) years of clerical work experience in a business/purchasing environment including Accounts Payable and/or Fixed Assets
Preferred:- Bachelor's Degree in Business, Accounting, or related field of study
- Seven (7) years of clerical work experience in a business/purchasing environment including Accounts Payable and/or Fixed Assets.
- Supervisory and Customer Service experience
College Requirements of all Employees - Demonstrated excellence in written, oral, and interpersonal communication skills.
- Demonstrated commitment to diversity, equal opportunity, and the academic, intellectual, and social development of all students and employees.
- An understanding of and commitment to the comprehensive community college philosophy and mission.
- Treats others respectfully, speaks to others courteously, and behaves in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.
- Acts as a team player when working with any and all employees of the College.
- Serves on institutional committees as appointed by the President.
- Performs other duties and responsibilities as needed.
- Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures.
- Promote good safety habits and be compliant with OSHA safety regulations.
- Randolph Community College conducts a background check and drug screening on all full-time new hires.
The following benefits are available to full-time employees. A full-time employee is defined as an employee who works 30 or more hours per week for a minimum of nine months of the fiscal year.
Vacation Leave
Sick Leave
Personal Leave
Personal Observance Day
Bereavement Leave
Holiday Pay
Longevity Pay
NC State Health Plan
Assurant Dental Insurance
Superior Vision Insurance
Horace Mann Automobile
Companion Life Insurance - free $10,000 term life policy for FT employees
Colonial Products - cancer, accident, short/ong term disability, life insurance
Flexible Spending Accounts (Health and Dependent Care)
Employee Assitance Plan (EAP)
Retirement
Additional benefit information is included in the Employment Matters section of the Randolph Community College Personnel Handbook. Please click the link below to access the handbook.