Job Details
Salary: $28.07 Hourly
Location : Kodiak, AK
Job Type: Full Time
Job Number: 46184
Department: Alaska Court System
Division: Trial Courts - 3rd Judicial District
Opening Date: 06/21/2024
Closing Date: 7/15/2024 5:00 PM Alaska
Position Open To: All Applicants
Bargaining Unit: Exempt Judicial
Range: 12
Job Description
The Kodiak Trial Court of the Alaska Court System (ACS) is accepting applications for a Court Case Manager 2 (salary range 12). The selected applicant will serve as an in-court for judicial officers conducting hearings in the Kodiak Court as well as Grand Jury in-court.
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Regular Duties
- Prepare paperwork to be used in court by judge/magistrate, i.e., log notes, exhibit lists, witness lists, bailiff oath form, and any other forms required by the nature of the hearing to be held. Ensure judge/magistrate has all files and necessary documents in files for daily calendar as needed.
- Set up courtroom(s) with necessary forms and supplies to be used for hearings, verify all rule books, statutes, and administrative codebooks are in order, distribute necessary calendars test recorder and microphones, set up video player as needed.
- During court proceedings call the court to order; monitor recordings, arrange for translation if needed, log pertinent information, keep judge/magistrate informed of any delays or problems in a proceeding, mark exhibits, file stamped documents received in court, complete necessary paperwork during trials/hearings; and be on call during deliberations for any playback requests or jury questions.
- After court proceedings distribute copies of paperwork filed or completed in court as requested; give files back to proper clerk; if time permits follow through with files by doing judgments, calendaring orders, necessary computer entries, and preparing other required orders.
- Serve as Grand Jury in court as needed.
Occasional Duties - Maintain exhibits in secured exhibit storage and track when they may be released to the proper parties.
- Deliver mail and files to judge for review or signature when assistant is absent.
- Compile supply/form requests, place orders, verify orders that have been filled and returned, and put supplies/forms away upon receipt.
- Process tape/CD and transcript requests.
- Order and maintain updated petit and grand jury panel lists, summons petit jurors that have deferred their services to another month, and updates jury recording when necessary.
- Process routine requests for excusal/deferral of jury duty, type listing of jury panels and summonses, direct jurors reporting for service, create jury panels, jury panel cards, and record juror attendance.
- Make hotel and travel reservations, review bills for Grand Jury expenses for accuracy, prepare orders, quash warrants and maintain necessary civil case files.
- Assist in answering phones and helping customers at front counter.
An ideal applicant will possess the following knowledge, skills, and abilities. Please detail each of these in the required letter of interest. - Outstanding habits in the areas of punctuality, dependability, and use of leave.
- Experience providing superior customer service and interacting with staff and members of the public.
- Experience working with confidential and sensitive information or documents.
- Ability to work independently and as part of a team in a detail-oriented environment.
- Ability to prioritize, organize and plan workflow.
- Experience performing computer data entry and processing a detailed workload with consistency and accuracy.
- Experience handling stressful situations with tact and diplomacy.
The Work EnvironmentThe Kodiak Courthouse is located on Mission Road. The staff includes two Court Case Managers 1 and two Court Case Managers 2 under the supervision of the Clerk of Court. In your role, you will become a part of the Kodiak Trial Court helping to fulfill the mission of the Alaska Court System.
The Work HoursFull-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
Benefits Available to Full-Time Employees Typical Benefits for Full Time Employees Include:
- 11 paid holidays per year
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employer-paid Basic Life insurance with additional coverage available
- Membership in the Public Employees Retirement System (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Alaska Deferred Compensation Plan (optional)
- Personal leave accrual
See for additional information.
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.For more information on the Alaska Court System, please visit:For information about what state courts do, please watch the following short video:VIDEO: The who, what, when, where and how of state courtsThe Alaska Court System is an EEO employer and proudly promotes diversity.Minimum Qualifications Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).
OR
Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).
OR
A bachelor's degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).
Additional Required InformationThis applies to your application submission.Documents to be Attached to the Application (REQUIRED):- A professional letter of interest, completed per the instructions below.
- Post-secondary transcripts, if using education to meet minimum qualifications.
- Keyboarding certification dated within one year showing a speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):
- Copies of your most recent (2) performance evaluations, if available.
- A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
LETTER OF INTERESTPlease attach a letter of interest to your application before submitting it online or, if unable to attach to your application, email it to gov.
Your letter should:1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.
KEYBOARDING CERTIFICATION REQUIREDAttach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: and
In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at:
WORK HISTORYIf using work experience not already documented in your application, provide the employer's name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECKA background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) ###-####. The Court System reserves the right to confirm all background information.
Contact Information Contact Title:
Recruitment
E-Mail: Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) ###-####
Phone Number: (907) ###-####
The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package. The following are typical benefits available to full-time employees. Actual benefits received may differ by position type or be prorated for other than full time work.
- Membership in the Public Employees Retirement System (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employer paid Basic Life Insurance with additional coverage available
- 11 paid holidays per year
- Personal leave accrual based on years of creditable state service
- Option to enroll in the Alaska Deferred Compensation Plan
For more information on the Alaska Court System, please visit: 01
Are you a current or former Alaska Court System employee? If yes, please list location and department.
02
Supplemental Questions are considered part of your official application. Failure to follow instructions represented in these questions may result in removal of your application from consideration. I acknowledge I understand
03
Have you carefully read the minimum qualifications for this position, and do you certify that you possess the required education and/or experience to meet the minimum qualifications as stated? Attaching a resume is NOT an alternative to filling out the application in its entirety. Noting "see resume" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job opening.
04
Have you attached (or submitted) the required letter of interest detailing how your knowledge, skills, and abilities pertain to the bulleted points listed in the job description?Failure to submit a letter of interest may disqualify you from consideration for an interview.
05
Have you attached (or submitted) the required keyboarding certification (dated within one year) showing a speed of at least 40 words per minute (net) that follows the directions listed in the job announcement?
06
Are you proficient at speaking another language besides English? If "Yes" - which language?
07
Were you referred to this vacancy by a current Alaska Court System employee? If yes, please provide their name and court location.
08
The work schedule for this position is Monday - Friday from 8:00 a.m. to 4:30 p.m. Do you understand this requirement?
Required Question