Job Details
ABOUT Slate
Slate, a subsidiary of Re:Build Manufacturing, is a new company that is exploring development in the electric vehicle space.
Who we are looking for
Slate is looking for an energetic, organized, detail oriented, experienced Administrative Assistant to join our growing team.
What you get to do
The Administrative Assistant role will be a key trusted individual that will direct the daily administrative functions of the office and assist the CEO and the executive staff in a variety of tasks contributing to a seamless and professional office environment.
Administrative Assistant
- Proactively manage and maintain CEO's calendar to keep it continuously accurate and current including scheduling appointments, internal/external meetings, and conference calls as needed.
- Manage and maintain CEO's address book and contacts to be current.
- Coordinate and schedule team meetings and project reviews both internally and with external parties.
- Prepare agendas for meetings, briefing materials and presentations as needed to support the CEO.
- Serve as a liaison with internal staff at all levels.
- Coordinate CEO's travel itineraries, flights, hotel accommodation, rental car and other travel needs including expense submissions as required.
- Support on other miscellaneous needs to provide smooth operation of the organization.
- Proactively anticipate the needs of the CEO and provide solutions to lighten her workload and improve efficiency.
- Willingness to be available as needed after hours or on the weekends to handle activities supporting the CEO.
- Experience in interfacing with high profile individuals in a professional and respectful manner.
- Proactive and positive in handling unexpected changes in plans and schedules in an efficient and effective manner to keep operations running smoothly. Handle confidential information with the highest degree of discretion and professionalism.
- Support other Senior Management staff on special projects as needed.
- Serve as the first point of contact to answer, screen, and transfer incoming calls as well as office visitors.
- Provide event planning assistance as needed, including holiday celebrations.
- Maintain a positive and professional working relationship with all staff.
- Coordinate light cleaning and other miscellaneous services, as well as personally conduct light clean up and organizing between the service cleanings while holding these to a high standard.
What you bring to the Team - Bachelor of Science in Business Administration or equivalent experience
- 3+ years in a similar type of role
- Proficient in MS Office tools
- Excellent written and verbal communication skills, as well as editing and proofreading skills
- Highly organized, accurate and detail oriented
- A strong customer service mindset to support the team in being successful
- Lean thinking and process experience a plus
We want to work with people that reflect the communities in which we operate Slate is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason.
Slate is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at ...@slate.auto or 813-###-####.