Job Details
General Description: The Upper School Administrative Assistant demonstrates a spiritual maturity in attitude, actions, and speech, showing a consistent walk with Jesus Christ to the praise and glory of God. The Upper School Administrative Assistant will organize and maintain the Upper School office offering a professional and gracious first contact with the public and will assist the Upper School Principal in the daily operation of the Upper School.
Contracted By: The Board of Directors upon Recommendation from the President
Responsible To: The Upper School Principal
Supervises: NA
Physical Requirements: Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, use clear vision both up close and at a distance, and must occasionally lift and/or move up to 10 pounds
Observable Actions: The Upper School Administrative Assistant shall exhibit integrity and discernment, striving for continuous improvement in the job requirements and exhibiting all related skills in the areas below. The individual in this position receives incoming calls, determines nature of calls, takes messages, directs and sometimes runs interference for the elementary teachers and principal. He/She performs a variety of clerical and hospitality duties. The person in this position must possess:
Interpersonal skills
Organizational ability
Excellent oral and written skills
Computer Literate Skills
Must be able to Multi-Task
Exhibits Christ like behavior
FLSA Status: Hourly, non-exempt
Work Schedule: 11 months
1.0 Spiritual:
- Model a daily walk with Jesus Christ in attitude, speech and actions
- Show by example the importance of Biblical knowledge and study, prayer, witnessing, and unity in Christian fellowship
- Follow the Matthew 18 principle in dealing with students, parents, administration, and staff
- Demonstrate brotherly love within the Body of Christ for students, parents, and staff
2.0 Responsibilities: - Update, distribute, and collect end-of-year forms and other required items from teachers
- Order Standardized testing & distribute
- Order, distribute, and collect (at year end)Teacher handbooks
- Assign student lockers
- Assist with in-service
- Stand-in for a teacher if/when they need to leave the classroom
- Acts as substitute teacher for the day if a substitute teacher is unavailable.
- Communicate with parent(s) to schedule a parent/teacher/principal meeting
- Order any and all teaching materials for teachers
- Schedule all substitute teachers for high school
- Collect sand file lesson plans
- File teacher grade sheets
- Communicate with parents for all student needs
- Distribute Mastery tests and testing materials
- Keep up with the filing needs for the high school
- Oversee Teacher Appreciation Week
- Run and print report cards
- Communicate to Business Office lost book/ipad fee assessments
- Assign student parking spaces
- Keep the office area clean, organized, and welcoming
- Call parents for various student needs
- Assist the Principal with purchases and purchase orders
- Run student information reports as necessary
- Support the Upper School Principal's requests for dress and music approvals in preparation for dance events
- Coordinate High School events (i.e. Senior Luncheons, Dances, Footwashing, Graduation)
- Prepare deposits for all monies collected for High School
3.0 Professional: - Utilize educational opportunities for professional growth
- Seek and/or accept the counsel of the administrator and colleagues, while maintaining a teachable attitude
- Provide input and recommendations for principal and managerial functions in the school
- Attend and participate in scheduled orientations, devotions, conferences, special school functions, seminars, retreats, in-service, and scheduled meetings i.e. committee, faculty, and P.T.F.
- Study and know the procedures for crisis management issues including, but not limited to, fire and tornado drills
- Contribute to the general improvement of the school program
- Refuse to use or circulate confidential information inappropriately
- Perform any other duties, which may be assigned by the director
4.0 Personal: - Demonstrate the character qualities of enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance, and punctuality
- Meet everyday stress with emotional stability, objectivity, and optimism
- Develop and maintain rapport with staff and school families by treating others with friendliness, dignity, and consideration
- Show respectful and faithful submission to constituted authority
- Maintain a personal appearance that is a role model of cleanliness, modesty, good taste, and in agreement with school policy.
- Recognize the need for good public relations. Represent the school in favorable and professional manner to the constituency and general public
- Attend regularly and faithfully support a local church whose fundamental beliefs are in agreement with the WCA Statement of Faith
Requirements
Qualifications: The Upper School Administrative Assistant is one that has received Jesus Christ as Savior and Lord. He/She shall faithfully attend and financially support a local church whose fundamental beliefs are in agreement with the Westminster Statement of Faith.
The Upper School Administrative Assistant shall possess a High School diploma or its equivalent, minimally.
The Upper School Administrative Assistant shall possess basic office management training and/or comparable on-the-job training, as well as computer literacy/technical skills.
The Upper School Administrative Assistant shall have a minimum of 1-year experience working with an executive officer.