Job Details
The Center for Advanced Innovation in Agriculture (CAIA) is seeking a highly organized and motivated Administrative Assistant to join our team. Reporting directly to the CAIA Director, this role will be pivotal in coordinating administrative and programmatic efforts for both CAIA and the Virginia Agriculture Experiment Station (VAES). The ideal candidate will possess exceptional organizational skills, a customer service mindset, and the ability to maintain confidentiality.
Key Responsibilities:
- Manage travel reimbursement, ordering, and financial reconciliation processes for CAIA and the VAES Director through platforms such as Chrome River, HokieMart, and FINTRACS.
- Coordinate logistics for events, meetings, workshops, and activities, including venue arrangements, registrations, and materials preparation.
- Develop and distribute communications materials such as newsletters, posters, websites, and booklets.
- Provide direct administrative support to the CAIA Director, Associate Director, and Program Manager.
- Liaise with on and off-campus offices to organize CAIA events, including the CAIA Big Event, Fall Kickoff, and workshops.
- Perform routine administrative tasks, including travel bookings, for CAIA and the VAES Director.
- Coordinate internal communications within CAIA to ensure engagement in upcoming opportunities and events.
- Conduct and maintain inventories of CAIA equipment.
- Fulfill other duties as assigned.
Required Qualifications
The candidate must have:
1. Experience providing administrative support and using software platforms for financial reconciliations, procurement, and travel booking.
2. Experience coordinating events or planning dynamic group activities.
3. Strong communication (both written and verbal) and interpersonal skills.
4. Ability to work well with teams within and outside the organization.
5. Strong examples of self-direction as part of a dynamic team.
6. Skills and experience to manage diverse tasks and responsibilities in a timely and professional manner.
7. Familiarity with Microsoft Office software.
Preferred Qualifications
1. Develop and execute communications (newsletters, posters, websites, booklets, etc.)
2. Aptitude in learning new software as needed.
Pay Band
3
Appointment Type
Regular
Salary Information
$35,438 - $47,000; commensurate with experience.
Review Date
July 1, 2024
Additional Information
In this critical role, the Administrative Assistant will be responsible for coordinating and managing the day-to-day administrative and programmatic efforts of CAIA.
The ideal candidate for this position will thrive in a dynamic and fast-paced environment, enjoying a diverse and flexible range of responsibilities. The candidate will possess exceptional self-motivation and self-direction, along with outstanding time-management skills and being a team player. The Administrative Assistant will be a crucial contributor to the success of CAIA, playing a pivotal role in advancing our mission and promoting excellence in advanced agricultural innovation.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Dr. Kang Xia at ...@vt.edu during regular business hours at least 10 business days prior to the event.
Advertised: June 4, 2024
Applications close:
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