Job Details
RECEPTIONIST/SECRETARY (Central Office Receptionist)
QUALIFICATIONS:
1. High School diploma or equivalent.
2. Such additional qualifications as the Superintendent or Board may find appropriate and acceptable.
REPORTS: Superintendent/Designee
SUPERVISES: Not Applicable
JOB GOAL: To function as the receptionist for the district and assist district departments as needed.
BASIC FUNCTION: Greeting and directing visitors at district office and performing receptionist, clerical and mail distribution duties; providing routine information to the public; and assisting district departments.
PERFORMANCE RESPONSIBILITIES
1. Works to create a pleasant, professional office atmosphere focused on customer service for parents, families, staff, and community members.
2. Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
3. Directs visitors by maintaining employee and department directories; giving instructions.
4. Answers and directs electronic and written correspondence including, but not limited to, telephone, fax, mail, email, and interoffice mail.
5. Prepares parcels and mail for outgoing shipments, and receives, unpacks and verifies, sorts and distributes incoming mail and shipments as appropriate.
6. Maintains security by following procedures, monitoring the logbook, and issuing visitor badges.
7. Serves as administrative assistant for district departments as needed.
8. Prepares drill log and ensures compliance for required drills.
9. Uses technology appropriately for completion of tasks and reports as assigned and maintains knowledge of programs used in district operations.
10. Schedules meetings, secures facilities, and makes necessary preparation for staff training as directed by supervisor or Superintendent.
11. Performs clerical tasks consistent with efficient operation of the office.
12. Maintains an inventory of office supplies, materials, and equipment, or orders and purchases in accordance with District policies, procedures, and laws.
13. Documents and files as required by supervisor, policy and laws.
14. Maintains and updates personnel records and files.
15. Archives and maintains documents following record retention schedule as directed.
16. Maintains staff attendance records, time sheets, and required leave forms. Works with staff to complete required forms and/or online documentation as required.
17. Assists with administration of pre-employment exams, required assessments, and background checks.
18. Collects information, prepares/distributes reports, documents, correspondence/publications and other data and maintains accurate files as required by supervisor or Superintendent.
19. Completes requisitions and purchase orders, places orders, processes invoices for payment, and maintains balances on accounts as required.
20. Maintains confidentiality in all facets of the position.
21. Follows all policies, procedures, and statutes.
22. Attends meetings and participates in training activities as directed by supervisor or Superintendent.
23. Performs such other tasks and assumes such other responsibilities as may be assigned by Supervisor or the Superintendent.
TERM OF SERVICE: Salary and workdays/jobs to be established by the Board.
JOB REQUIREMENTS:
1. Strictly adheres to the Kentucky Certified Code of Ethics (704 KAR 20:680)
2. Work is performed while standing, sitting and/or walking
3. Requires the ability to communicate effectively using speech, vision, written language, and hearing
4. Requires the use of hands for simple grasping and fine manipulations
5. Requires the ability to lift, carry, push or pull light objects up to 20 lbs.
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Classified Personnel.