Event Specialist
Job Summary
UCSF is seeking an organized, energetic Event Specialist to assist in planning, organizing, and implementing events and functions, which may include symposiums, conferences, program events, banquets, and VIP briefings. May independently manage small, non-complex events.
The Conference Services Event Specialist assists in planning, organizing, and implementing events and functions varying in scale, including departmental meetings, conferences, program events, and banquets. This role will coordinate activities that take place in Campus Life Services (CLS) conference center venues across multiple campus locations, including Mission Bay Conference Center, Millberry Union Conference Center, the Aldea Center, and the Conference Center at the Valley Center for Vision. Venue clients may include UCSF faculty, staff, and students, as well as international dignitaries, government officials, and non-profit and corporate clients.
The position requires a high level of professionalism and excellent administrative skills to support event programs. The successful candidate has strong written and verbal communication skills, is well-organized and detail-oriented, and can learn our event calendaring software (EMS) and room layout software easily. This role is expected to establish and maintain effective working relationships with colleagues and outside office contacts. This position will also work closely with UCSF departments that will utilize our conference center venues and must be adept at developing relationships with key partners.
The successful candidate is a self-starter who thrives in a fast-paced, team-focused environment where customer service is highly valued. The Event Specialist 2 possesses critical thinking and creative problem-solving skills. The Event Specialist must be able to work a flexible schedule as many events happen on nights and weekends, as well as work autonomously under general supervision.
This position reports to the Conference Services Venue Manager
Work location: Mission Bay and Parnassus campuses
***NOTE: This role has some evenings/weekends hours based on the event schedule.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit:
Department Description
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
Campus Life Services (CLS) is located organizationally under the Office of the Vice Chancellor for Administration and Finance (FAS). CLS employs over 900 full and part employees and provides a diverse range of support programs and services to the campus community, including the following business units:
* Campus Housing
* Recreation and Fitness
* Arts and Events
* Family Services
* Conference Services
* Transportation Services: Shuttle Services, Fleet Management, and Parking Services
* Documents and Media -Reprographics
* Facilities Services
* Retail Services
Conference Services is responsible for the planning, management, and execution of the university's conference services strategy and oversees the Mission Bay Conference Center, Millberry Unioin Conference Center, the Aldea Center, and the Wayne and Gladys Valley Conference Center. Collectively, the conference centers offer dozens of designated meeting spaces, including executive boardrooms, outdoor patios, banquet rooms, auditoriums, and conference rooms. Conference Services is charged with developing new programs and services, including the start-up of a self-operated business model for all three centers that meets the post-pandemic demand.
More information is available on the CLS website:
Be a part of our team and Make Life Better for the UCSF community! More information is available on the CLS website: Required Qualifications
- Bachelors' degree in related area and / or equivalent experience / training.
- Minimum 1-2 years relevant experience.
- Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.
- Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.
- Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher level staff and / or management.
- Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
- Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.
- Working knowledge of concepts, principles and practices of event planning and production and public relations.
- Demonstrated abilities in Microsoft Office Suite (Word, Excel, Powerpoint, Access).
Preferred Qualifications
- Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Job Code and Payroll Title
006291 EVENTS SPEC 2
Job Category
Professional (Non-Clinical), Support Services
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Location
Mission Bay (SF), Parnassus Heights (SF)
Shift
Days, Nights, Weekends
Additional Shift Details
Monday - Friday with some evenings/weekends based on event schedule