Job Details
Please note this role is hybrid requiring 3 days in office, 2 days remote.
About GW MFA
MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH) which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.
The GW MFAs leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.
Position Summary
Responsible for supporting the day to day purchasing activities, project-related purchasing activities, assist support staff. This experienced specialized position is to provide support for the acquisitions of goods and services either through engagement, contractual agreements with vendors, or the centralized processing of payments for accounts payables. This role is responsible for assisting with negotiations, requests for quotation, proposal review and information, and preparing bid specifications to satisfy university requirements and policy. The Purchasing Specialist will support all aspects of the functional area of contract management, including contract formation, drafting, and issuing solicitations, negotiations, cost and price analyst, award, contract administration, termination, and close-out of various contract vehicles (including purchase orders, master service agreements, blanket purchase order/agreements, etc.).
Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
- Assist with all purchase requisitions which are placed according to policy and procedures
- Work with other departments in supporting the training of new personnel on purchasing policies and procedures
- Support the research on locating materials and preparing proposals
- Responsible for providing status updates to requestors
- Coordinates special delivery instructions with various departments
- Sources and evaluates new vendors where appropriate to provide Cooper with additional avenues for the most favorable result
- Assist in the development of ROIs as required
- Participate in team huddles and and identify appropriate savings opportunities
- Assist in coordinating capital equipment purchases
- Collaborates with end user departments from creation of RFP to final award
- Processes invoices and reconciliation in Concur
- Assist other departments as needed with training on the purchasing process and executing tasks as needed
- Other duties as assigned
Minimum Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
Education in accounting or related field. Bachelors degree in accounting or related field is preferred but not required.
Experience
2-4 years of experience in the field or a similar combination of education and experience in a related area
Competencies
Must have excellent verbal and written communication skills. Must be able to communicate providing verbal feedback in a professional manner. Must be able to follow and understand instructions and react favorably in all work situations. Must have strong interpersonal skills and be mentally adaptable and flexible in dealing with a variety of people at various levels within and outside the Medical Faculty Associates (MFA). Must be able to do math calculations and input data into the computer. Ability to read a map to travel to other practices.
Physical Requirements
- Walk, stand, and reach above the shoulder frequently in an office setting.
- Must be able to occasionally lift or carry and frequently push or pull up to 100 lbs. as part of the role.
- Regularly exposed to healthcare settings that may require personal protective equipment.
- Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.
Supervision Received Position reports to Director, Procurement Services
Supervision Exercised None.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)