Job Details
Extra Help - Clerical Support
Posting Category:
About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at
Application deadline: 7/15/2024
Minimum starting salary: $20.00 per hr
Summary:
Under administrative direction, coordinate and manage the Computer Science Department office. Perform a wide variety of support tasks and operate computer systems utilizing various office software packages. Will work with faculty in assisting with clerical work.
Duties & Responsibilities:
Manage incoming phone calls, respond to and address emails from the computer science department, welcome and assist office visitors, provide information, and route requests appropriately within the Computer Science department. Responsible for all clerical functions of the Computer Science departmental offices and responsible for assisting with the set-up of operating procedures. Inputs course approvals in Banner. Manage the department's academic files and records both paper and electronic. Scan files to digitize. Prepares supply orders, issues office supplies and maintains records of supplies used in the computer science department; maintains inventory log and assigns keys and/or equipment to staff. Monitors computer science course enrollment and notifies the department head when new course sections are needed. Also, maintains a waitlist for courses. Performs other duties as assigned.
Minimum Qualifications:
High school graduation or equivalent
Knowledge, Skills & Abilities:
Ability to sit for long durations at a computer.
Lift a minimum of 15 pounds.
Extensive knowledge of office support and general office practices and procedures, especially Microsoft Office Suite (Outlook, Word, Power Point and Excel).
Skill in oral and written communication
Employment Policies and other information:
UIS is an affirmative action/equal opportunity employer with a strong institutional commitment to recruitment and retention of a diverse and inclusive campus community. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.
UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System
* You do not pay Social Security taxes and your earnings will not be on your Social Security record. (Your record will, however, show your Medicare wages.)
* Your pension from the State Universities Retirement System may affect the amount of your:
* Social Security benefit and
* Social Security benefit as a spouse