Job Details
Job Details
Job Location
TX
Position Type
Full Time
Education Level
High School
Salary Range
$24.00 - $26.00 Hourly
Travel Percentage
None
Job Shift
Day
Job Category
People Operations
Description:
Location: Irving, TX
Work Setting: Hybrid (2-3 days in the office)
Who WE are:
RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.
Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services - we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued, and your growth is encouraged. Apply now and become a part of our exciting journey!
Keywords: #PayrollSpecialist, #MultiStatePayroll, #CertifiedPayroll, #PayrollProcessing, #PayrollRecords, #PayrollLaws, #PayrollReports, #EmployeeInquiries, #HybridPosition, #IrvingOffice
Job Summary:
Our Payroll Specialist will work with a team to process multi-state full cycle payroll processing for 500 weekly employees plus 400 biweekly employees and completed Certified Payroll Reports in a variety of platforms (federal form, DIR, LCPtracker, etc.) and handles payroll related issues.
Essential Duties & Responsibilities:
- Work closely with Managers and Supervisors at multiple locations and entities to deliver excellent customer service related to the entire payroll process, answering/resolving any payroll issues
- Handle high volume payroll for over 500 employees (and steadily growing) process and file quarterly payroll taxes for multiple state
- Screens employee's hours worked for calculating or coding errors
- Assist in managing the quarterly and annual tax filing processes including printing and filing of quarterly and annual tax forms and W-2 forms
- Coordinates with timekeepers, human resources, and other departments to ensure proper flow and maintenance of employee data, accurately entering any payroll information not contained within batches
- Generate and distribute payroll and management reports
- Audit payroll transactions to ensure accuracy of all wage/tax, management reports and general ledger interface
- Continually upgrade knowledge and skill base related to the systems, processes, and requirements to maintain capabilities at the highest possible level
- Conduct payroll compliance checks and keep current with Federal and State tax changes as they occur, ensuring employees are paid accurately and per Federal and State regulations
- Other duties as assigned or required to meet the business needs
Qualifications:Knowledge, Skills, & Abilities: - Applying logical thought processes and organizing resources in order to solve issues and meet commitments
- Partnering effectively with others in order to achieve results
- Satisfying internal and external customer expectations and developing customer partnerships
Required Education and Experience: - Associate's degree with 2 years' experience while using a full-service payroll processing system (Paycom, etc.) or equivalent experience
- Multi-state payroll processing experience required
- High level of integrity
- Strong attention to accuracy and detail
- Strong interpersonal and communication skills
- Ability to work independently and as part of a team
- Strong organizational planning and time management skills
- Ability to protect confidential information
- Ability to perform in a fast paced and flexible environment
- Working knowledge of MS office software Excel, PowerPoint, Word
- Customer service focused
- Strong analytical skills
- Excellent communication skills, both written and verbal
- High level of initiative and professionalism
Preferred Education and Experience: - Use of Adobe Acrobat
- Previous use of human resources information system(s)
- Working knowledge of MS office software - MS Excel, Access, PowerPoint, Word, and Office
- Advanced MS Excel skills to include VLookup and pivot tables
- Prevailing Wage and Certified Payroll Reporting experience
Additional Qualifications, Certifications, etc.: - Certified Payroll Professional Certification
Why RailPros: - Multi-State Payroll Expertise: RailPros offers the opportunity to work with multi-state payroll, allowing payroll specialists to expand their skills and experience in managing payroll across different states, which can be a valuable career development opportunity.
- Certified Payroll Experience: RailPros seeks candidates with certified payroll experience, offering payroll specialists the chance to apply and further develop their expertise in this specialized area, which can be an asset for career advancement.
- Hybrid Work Environment: RailPros offers a hybrid work environment with one day on-site and the rest remote, providing flexibility and work-life balance, which can be an attractive feature for payroll specialists seeking a more flexible work arrangement.
Benefits / Perks: - Comprehensive Health Insurance (Medical, Dental, and Vision)
- Accident Plan, Critical Illness Plan, Hospital Indemnity (Employee to Family Coverage)
- Life and Disability Insurance Coverage (Employer Paid, plus Voluntary Options)
- Retirement Savings Plans (401(k) with Employer Match)
- Paid Time Off (PTO) and Holiday Pay
- Wellness Programs
- Discount Programs
- Company-funded allowance for merchandise in our online store
- Health Savings Accounts (HSA) with Employer Match
- Health Reimbursement Arrangement (HRA) - Employer Funded
- Flexible Spending Accounts - Dependent Care (FSA)
- Employee Assistance Programs (EAP)
- Professional Development and Training Opportunities
- Work-Life Balance Initiatives
Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now for an opportunity to contribute to our success.
Equal Employment Opportunity (EEO): RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at ...@railpros.com.
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