Job Details
Accountability: This role is critical in managing the financial health of the company and ensuring that our cash flow remains positive. This role is accountable for the RJ Corman Contracted Services Order to Cash, including ensuring timely and accurate invoicing, improving Days Sales Outstanding (DSO), and servicing our internal and external customers.
Responsibilities:
- Leadership and Team Management:
- Lead, mentor, and manage a team of accounts receivable professionals.
- Set performance targets and monitor team progress to ensure departmental goals are met.
- Conduct regular team meetings and one-on-one sessions to provide feedback and support professional development.
- Ensure are policies and procedures are current, communicated, and followed.
- Invoicing and Collections:
- Oversee the end-to-end invoicing process to ensure accuracy and timeliness.
- Develop and implement strategies to improve the timeliness and accuracy of invoicing.
- Ensure all client contracts and billing terms are correctly interpreted and applied.
- DSO Improvement:
- Analyze and monitor DSO metrics regularly, identifying areas for improvement.
- Implement best practices and strategies to reduce DSO.
- Collaborate with other departments to resolve issues that may delay invoicing and payment.
- Account Reconciliation and Reporting:
- Ensure all accounts receivable records are accurately maintained.
- Prepare and present regular reports on accounts receivable status, including aging reports and DSO metrics.
- Conduct regular audits to ensure compliance with company policies and accounting standards.
- Facilitate timely and accurate month end close reporting.
- Customer Relations:
- Build and maintain strong relationships with clients to facilitate prompt payment.
- Address and resolve any client issues or discrepancies related to invoicing.
- Assist Collections, Legal, and Risk Management departments with information requests, as needed.
- Process Improvement:
- Identify and implement process improvements to enhance efficiency and accuracy within the accounts receivable function, including information systems.
- Timely reporting of sales adjustments, and development and implementation of corrective actions.
- Stay current with industry trends and changes in regulations that may impact the accounts receivable process.
- Completes reporting and adhoc analysis for Senior Management when requested
- Performs other duties as needed
Specialized or Technical Knowledge, or Education and Experience: A bachelor's degree in finance, accounting, or a related major is required. A master's degree in finance, accounting, or a related major is preferred. At least 5 years of accounting/finance or related experience is required. Order to cash and managerial experience is preferred.
Physical Requirements: Limited lifting, no greater than 30 pounds in the movement of office materials and equipment.
Environmental Conditions: Performs duties in an inside administrative office environment.
Additional Requirements: Rapidly growing company via organic and acquisitions leading to ability to support increasing output while maintaining accuracy is a must. Requires maintaining high level of confidentiality. Consistent accuracy is required.
Job Dimensions: Performs duties without direct supervision