Job Details
We are seeking an individual to fill the role of Office Manager. Reporting to the President/CEO of the organization, this individual will play a critical role in the firm's growth by working independently on a variety of the firm's accounting tasks such as account receivables, account payables, payroll processing, and finalizations of the firm's contracts as well as managing the day-to-day HR and office administration of the firm.
The successful candidate for the Office Manager role will need to be self-directed, analytical, and good at managing different tasks and priorities at any given time. Moreover, they will be proactive in identifying issues and presenting corresponding solutions to leadership without hesitation.
Finance/Accounting Responsibilities
- Handles accounts payable and receivable, which includes managing invoicing and payment processing tasks.
- Conducts general financial data entry ensuring reconciliation of accounts is accurate.
- Handles all financial data and information in a confidential and secure manner.
- Demonstrates high ethical standards at all times.
- Manages all aspects of payroll ensuring employees receive accurate and timely pay through data entry, processing hours, and distributing checks.
- Develops and oversees client invoicing in collaboration primarily with leadership, and the team as needed
- Identifies and proactively raises awareness of any issues related to accounting, budgeting, financial, or related matters to leadership.
- Prepares monthly and annual financial statements along with supporting schedules is support of external accounting firm.
- Works closely with external accounting firm in support of quarterly, year-end, and ad hoc tax filings.
- Works collaboratively with other team members as needed.
- Reflects The RucksGroup s core values.
Administration Responsibilities
- Provides administrative support primarily to leadership, and the team as assigned.
- Supports planning, execution, and management of internal and external company events.
- Coordinates work by vendors in support business operations (information technology, office supplies and equipment, similar).
- Assists with HR duties as assigned such as benefits enrollment, annual benefits management, and employee onboarding/offboarding.
Requirements
- Bachelor's degree in finance or accounting, or related field is required.
- A minimum of 5 to 8 years of office management experience in a professional services or related for-profit organization.
- Experience with federal grant management is a plus but not a requirement.
- Excellent critical-thinking and analytical skills.
- A strong attention to detail is a must.
- Proficiency in QuickBooks or related accounting software and the Microsoft Office Suite is essential.
- Strong organizational and time management skills.
- Attention to detail and accuracy in financial record-keeping is required.
- The ability to prioritize tasks and work independently is key to success in this position.
- A criminal background check is required.
Compensation & Benefits
- Competitive compensation package with pay commensurate with education and experience.
- Professional Development Opportunities
- Health Benefits
- Paid Time Off (PTO)
- Retirement Contributions
- Hybrid Work Arrangements