Job Details
Administrative Assistant Senior
What you will be doing:
Provides advanced support and/or office management duties to a division or multiple programs including monitoring and tracking budgets, creating a variety of reports and documents, preparing agendas, and meeting minutes, providing information and reports to the public and assisting with monitoring contracts. Knowledgeable experience with Word, Excel, Outlook is required.
What you need to know:
Hourly Pay $23.50/hr.
Part-time, Temporary 1 yr. Assignment (20 hrs.)
Monday & Tuesdays - 8:00 a.m. to 5:00 p.m.
Thursdays 8:00 a.m. - 12:00 p.m.
Located in Chandler, AZ
Benefits Available Medical, Dental, Vision
You will be responsible for:
Drafting correspondences via email and in WORD
Oversee and manages order requests and invoices for payment
Maintaining accurate written and computer-based files.
Prepares and provides a variety of reports related to area of assignment.
Fields phone calls and greets onsite visitors.
Generates and processes work orders.
Maintains budget files; tracks, monitors and reconciles divisional or program budget accounts, expenditures, transactions, financial statements, and reports; investigates discrepancies; may assist in estimating expenditures for a program or division.
Maintains and updates event schedules and calendars.
Updates a variety of manuals, record, and documents.
What skills & experience you will bring to us:
High school diploma or general education degree (GED).
Experience working with Oracle software highly desirable.
Experience working with EDMS (Electronic Document Management System) highly desirable.
Strong oral and written communication and organizational skills.
Must demonstrate an ability to work with minimum supervision.
Experience with Power Point, Excel and Word.
Sensitive to the needs within the community and to individual clients.
Experience preparing agendas and meeting minutes
3-5 years of experience in higher level office/administrative work