Job Details
Company Description
Hennessy & Roach, P.C. is a law firm defending employers in Workers' Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Milwaukee, Wisconsin; Indianapolis, Indiana; Overland Park, KS; Omaha, Nebraska; and Brentwood, Tennessee. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Wisconsin, and Tennessee. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.
Job Description
Successful law firm seeks a part-time File Clerk for our Springfield, IL office. Candidates must be detail oriented. This position requires a motivated, organized professional capable of functioning in a fast-paced, challenging legal environment.
Schedule: Monday through Friday 18-20 hours per week.
Position Summary:
The File Clerk is responsible for following a filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices and memoranda according to that system. They locate and retrieve requested files, as well as prepare legal document indices, file folders and labels. They are responsible for keeping files up-to-date. In addition to filing, the file clerk may perform other clerical duties, such as handling mail, faxing, using a copy machine, and maintaining a calendar.
Essential Job Functions:
- Making sure filing for every attorney is completed and up to date
- DWC filing runs at least once a day
- Assist attorney with filing of Circuit Court and Appellate briefs and motions
- Deliver documents to the MO Division of Workers Compensation and other venues as needed
- Keeps cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into file database and case management software
- Preparing docket call/status call emails
- Preparing subpoenas
- Closing files
- Maintaining records attendant to court proceedings
- Saving emails in Time Matters document management software for each attorney
- Maintain daily calendar and computer files
- Ensure tasks are completed timely and properly documented
- Other related duties as assigned
Qualifications Education, Skills and Qualifications:
- High school diploma or GED (or equivalent) required; Associates or Bachelor's degree a plus
- 0-2 years of experience supporting a legal office or working in the legal industry preferred
- Working knowledge of court rules and procedures preferred
- Microsoft Word and Excel experience required, PowerPoint experience a plus
- Outstanding organizational, interpersonal, and administrative skills
- Excellent attention to detail with the ability to multi-task
- Excellent communication and proofreading skills
- Must be self-motivated and able to meet deadlines under pressure
- Must have the ability to work as part of a team, as well as to work independently
- Organization, Planning, Attention to Detail, and Dependability
- Firm and Client Confidentiality required
Additional Information Benefits include: Medical, Dental, Vision, Flex Spending Account (FSA), Health Spending Account (HSA), Short Term & Long Term Disability, Life Insurance, Critical Illness & Accident Insurance, Employee Assistance Program (EAP) and 401(k)/Roth retirement plan with company match.
All your information will be kept confidential according to EEO guidelines