Job Details
Salary: $33.94 - $41.25 Hourly
Location : SCCFD Headquarters
Job Type: Extra-Help
Job Number: 202400004
Division: Business Services Office
Opening Date: 06/07/2024
Closing Date: Continuous
FLSA: Non-Exempt
Definition
ANNOUNCEMENT OF A TEMPORARY EXTRA-HELP OPPORTUNITY
OFFICE ASSISTANT
The Department reserves the right to close the announcement at any time without notice.
Interested applicants are encouraged to apply early.
The principal functions of the Office Assistant classification is to serve as receptionist, answer phones, take messages, provide customer service, and perform general office work such as basic data entry, typing, and filing.
The Office Assistant classification is under the supervision of the Director of Business Services or his/her designee. General office skills, customer service, phone etiquette, and typing are required.
This temporary/at-will assignment is expected to last for four months, but could be extended or lessened based on the needs of the Department. The work hours for this assignment will be Monday - Friday from 8 AM - 5 PM.
This classification is a Fair Labor Standards Act non-exempt position in the Classified Service.
Examples of Duties
Depending upon assignment, duties may include, but are not limited to the following:
- Serve as office receptionist; greet visitors, answer the telephone, provide information, refer callers and visitors to appropriate parties, and receive and transmit messages.
- Maintain inventories of informational materials in order to direct customers to the appropriate parties within the Department.
- Receive and record miscellaneous payments; assist with basic office records management and tabulate data.
- Receive, sort, and distribute mail.
- Operate a computer; use Microsoft Word, Microsoft Excel, and other software required to perform tasks.
- Type and proofread documents.
- Perform a variety of general and basic office assistant assignments such as filing, collating, and basic data entry.
- Operate a telephone console and other related office equipment.
- Schedule conference rooms.
- Maintain procedural desk manual.
- Perform other duties as assigned.
Employment StandardsEducation and Experience: High school diploma or a GED certificate, and any combination of training and experience which would likely provide the required knowledge and abilities. A typical way to obtain the required knowledge and abilities is one (1) year of responsible office reception and administrative support work experience.
Highly Desirable: Trained in general office skills, computer software applications, and telephone etiquette.
Knowledge Of:
- Basic customer service etiquette.
- Office communication skills and requirements.
- Data entry in computer software applications.
- Generally accepted professional filing, sorting, and organizing practices.
- Correct English usage, spelling, grammar, and punctuation.
- Basic math.
- Telephone console operations and other related office equipment.
Ability To:
- Establish and maintain positive public relations and cooperative working relationships.
- Interact with customers in person and on the telephone.
- Perform a variety of basic clerical tasks such as filing, sorting, and organizing.
- Type at a rate of 40 words per minute.
- Follow verbal and written directions.
- Complete basic math calculations.
- Operate a variety of general office equipment including a telephone console, computer, copier, fax machine, and printer.
- Demonstrate initiative and exercise good judgment in the performance of duties.
Working Conditions/Physical Demands: Work is performed in an office environment with constant customer contact. The position requires prolonged sitting and intermittent standing, walking, reaching, twisting, turning, kneeling, bending, squatting, stooping, grasping, and repetitive and fine coordination hand movement. The incumbent must be able to lift, push, and pull files, paper, and documents weighing up to 25 pounds.
Required License: Possession of a valid, appropriate state of California driver's license.
Pre-Employment Requirements: The candidate will be required to complete a Live Scan fingerprint.
THE APPLICATION AND SELECTION PROCESSPlease visit the Santa Clara County Fire Department's website at , then select "Employment & Careers," then "Current Openings." Click on the appropriate job posting, then click on the "Apply" button. If you have not previously done so, you will need to complete a user profile. Please complete all steps of the application portal and upload your rsum where indicated. The submission must be completed by the stated deadline.
Don't miss out on this opportunity! This employment opportunity is posted as open/continuous, but the Department may close the recruitment without notice based on the number of applications received. Received submissions will be reviewed on an ongoing basis. Incomplete submittals will not be accepted or considered. Interested applicants are strongly encouraged to apply as soon as possible.
Based upon a review of the applications, the most qualified candidates will be invited to participate in the selection process which will include an interview.
Should you have questions regarding the position of Office Assistant (Extra-Help) or the application and selection process outlined herein, please contact Personnel Services at (408) ###-#### or via email at ...@sccfd.org.
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise Personnel Services upon submittal of application. Documentation of the need for accommodation must accompany the request.
The Department is an Equal Opportunity Employer.
Eligible extra help employees may qualify for medical benefits (not including vision or dental) and accrual of paid sick leave.
01
Do you have a high school diploma or GED certificate?
02
Do you currently hold a valid California driver license?
03
Do you have at least one (1) year of full time experience providing responsible office reception and administrative support?
04
Are you available to work Monday through Friday from 8 AM to 5 PM?
Required Question