Job Details
About Us
Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.
As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our diverse student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.
In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the diverse needs of our faculty and staff. From competitive compensation to health and wellness programs, professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.
Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a diverse and stimulating environment for personal and professional growth.
Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.
All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our universitys work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu).
Job Summary
The Administrative Assistant III is part of a dynamic team in New Student Connections which falls under the umbrella of Enrollment Management Services. This position has the important responsibility of providing quality service to current and prospective students, parents, staff, faculty and other constituencies. This position is responsible for performing a variety of administrative duties and supporting daily operations for the Office of New Student Connections which includes Orientation. The Administrative Assistant III is proactive and anticipates, and is a vital member of a team responding to internal and external demands. The candidate is expected to play a key role in fostering a positive work environment with the expectation of continuous improvement and first-class customer service. Position will also provide support to the Enrollment Management Services Division. Collaborative and team-oriented skills with a commitment to student success and diversity are essential attributes to this position.
Responsibilities
* Work collaboratively with staff, faculty, and other departments and divisions across campus in the planning, scheduling, preparation, facilitation and implementation of New Student Connections programs, events and trainings.
* Assist with the enrollment background student approval process.
* Track budgets for departmental expenditures.
* Process invoices, payment requests, travel requests and reimbursements of expenses.
* Handle and maintain confidential information and records.
* Order and maintains department office supplies.
* Assist with managing daily operations in the office, answer phones, and other correspondence.
* Solve student/parent issues via phone, email, and in person.
* Participate in projects that support enrollment management services goals of the college and perform other duties as assigned.
Required Qualifications
* High School Diploma or GED
* 3 years as Administrative Assistant or relevant office experience.
Preferred Qualifications
* Experience with Banner Self-Service system
* Prior budget tracking experience
Knowledge, Skills, & Abilities
* Excellent communication skills.
* Strong organizational skills.
* Excellent working knowledge of Microsoft office products WORD and EXCEL. Working knowledge of other MS Suite products.
* Strong interpersonal skills.
* Ability to make decisions without immediate supervision.
* Ability to be flexible with regard to weekly schedule and assignments.
* Previous customer service experience.
* Ability to handle a fast paced and frequently changing environment.
* Accuracy and attention to details.
* Ability to maintain confidentiality.
* Strong commitment to multicultural ideals and valuing diversity campus goals.
Conditions of Employment
Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. GGC does not discriminate on the basis of race, color, creed, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, sex (including pregnancy or childbirth), veteran status or military status, genetic information, or disability in employment or admission or access to its programs and activities, as required by Title IX. Inquiries including anyone who feels they have been discriminated against should contact the Office of Equal Opportunity and Title IX compliance and direct concerns to the GGC Title IX Coordinator, Building B, Suite 3700, ...@ggc.edu or (678) ###-####.
For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR Payroll and Benefits at (678) ###.#### or email ...@ggc.edu.
Other Information
Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.