Job Details
Position Details
Position Information
Internal Posting?
Posting Number
SP004493P
Position Title
Office Manager
Division/College
College of Education, Health & Human Sciences
Department
Leadership and Counseling
Location
Moscow
Posting Context Statement
The primary purpose of this position is managing the operations of the Leadership and Counseling Department and provide programmatic support for the Adult Organizational Learning and Leadership program, Educational Leadership program, and cohort programs. Respond to complex inquiries and issues related to department/university policies and procedures. Supervise office staff and support unit chair, department faculty, and current, prospective, and past students.
Position Overview
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
- Coordinate office functions and maintain office processes, procedures, and records
- Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
- Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
- Support regular and non-routine meetings and events; coordinate complex travel arrangements
- Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
- Maintain individual and office calendars
- Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
- May supervise or direct the work of others
- Other duties as assigned
Unit URL Position Qualifications
Required Experience - Three years performing administrative or office support functions
- Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
- Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education - High School Diploma or equivalent
Required Other Additional Preferred Education and Experience:
- Bachelor's Degree OR equivalent combination of experience and/or education
- Two years of administrative support experience in an academic environment
- Experience using complex software systems such as Jagger, Chrome River, Banner, VandalWeb and PeopleAdmin
- Familiarity with maintaining electronic and paper-based filing systems
Skills and Abilities:
- Strong customer service skills
- Ability to manage calendars and scheduling efficiently
- Proficient in interpreting, applying, and explaining complex information such as regulations and policies
- Ability to analyze information, identify problems, define alternatives, and develop recommendations for management/administrators.
- Self-motivated and able to work independently to coordinate complex activities
- Excellent written and verbal communication skills, including articulation and effective interaction with various stakeholders
- Knowledge of university policies and procedures and office support functions
Physical Requirements & Working Conditions - Occasionally lift, carry and/or otherwise move up to 25 pounds.
Degree Requirement Listed degree qualification is required at time of hire
Posting Information
FLSA Status Non-Exempt
Employee Category Classified
Pay Range $23.03 per hour or higher depending on experience and education.
Type of Appointment Fiscal Year
FTE 1.0
Full Time/Part Time Full Time
FundingA visa sponsorship is available for the position listed in this vacancy. No
Posting Date 07/02/2024
Closing DateOpen Until Filled Yes
Special Instructions to Applicants Please submit a resume, contact information for three references and a
letter of qualification addressing the job responsibilities and qualifications.
First consideration will be given to applicants applying by July 16, 2024
Applicant Resources Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.