Executive Assistant to Chief Financial Officer

Job Details

EA to CFO

• Ensure confidentiality of all information; apply discretion and knowledge of protocols to ensure that confidential information is shared or distributed only at appropriate levels.
• Manage communications to and from CFO; respond diplomatically to internal and external phone and email inquiries. Apply judgment in determining which inquiries should be forwarded to CFO for resolution. Resolve or facilitate resolution of inquiries not forwarded.
• Assist with inquiries from vendors, independently determining appropriate person or department in the Firm to address or provide direction for a particular inquiry.
• Ensure administrative needs of CFO are met, including preparation of reimbursements, copying, faxing, meeting materials, office organization, etc.
• Prepare and edit documents and communications; assist in the preparation and distribution of often highly confidential material, including editing and revising PowerPoint presentations.
• Collaborate on and proactively initiate administrative projects to support CFO and to address process improvement.
• Manage and calendar meeting requests for CFO, using judgment and discretion to ensure appropriate prioritization.
• Manage complex scheduling for high level meetings with CFO and other Firm management; facilitate participation in meetings, applying judgment based on key participant availability and other factors. Coordinate closely with participants and their assistants to ensure seamless service.
• Manage content and preparation for staff, organizational meetings, etc., including soliciting topics, preparing agendas, preparing and distributing meeting materials, organizing schedules, meeting room details and setups, etc. Prepare materials with appropriate content and format depending on type of meeting, level, participants, etc.
• Manage and make travel arrangements for CFO; develop travel itineraries, coordinate with offices, external constituents, etc.
• Research, as appropriate, documentation requirements for travel to foreign jurisdictions and facilitate obtaining all required documents.
• Assist in numerous aspects of planning and implementing projects and initiatives; take lead role as assigned.
• Bachelor s degree strongly preferred.
• Five or more years as an executive assistant or assistant to a senior executive or senior professional services partner preferred.
• Law firm or professional services experience preferred.
• High level of communications skills. Ability to interact diplomatically and confidently with senior management and all levels of law firm personnel. Ability to represent CFO with consistently high professionalism.
• Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters, and ability to diplomatically respond to inquiries into confidential issues.
• Advanced technology skills, with high proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Strong research skills and proficiency in utilizing electronic searches and databases.

 Complete Staffing Solutions

 06/24/2024

 all cities,CA