Job Details
This position requires being onsite daily coordinating hybrid responsibilities supporting front reception (administrative tasks such as answering phones, greeting guests, scheduling), while also supporting the HR team with various needs. We are looking for a person who wants to learn the Admin and HR side of the business from the ground up and grow with this position.
Specific Responsibilities:
- Operates multiline telephone system to answer incoming calls, directs callers to appropriate personnel or department, and provides callers with information as requested.
- Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
- Provides administrative support to the location including purchasing of office supplies and business cards, coordination of on-site lunches, procurement of employee related gifts.
- Assist with calendar coordination, planning and organizing.
- Receiving of invoices into company ERP system.
- Coordinates employment engagement events
- Works with and maintains documents and information that are highly confidential in nature.
- Maintains records and database files for purposes including but not limited to participation in personnel transactions and employee information
- Responds to unemployment inquiries and employment verification requests.
- Prepares accurate and timely reports as needed
- Prepares employee status change notices and related documentation.
- Coordinates preparation and distribution of new hire packets, acquisition packets, annual open enrollment materials, etc. to for company.
- Maintains seating and organizational charts and other data reporting files for organization.
- Acts as backup to the company s HR Generalist performing support duties when needed.
- Assist with scheduling and coordination of candidate interviews, posting of jobs and assisting candidates with pre-screening and pre-hire related tasks.
- Other duties as assigned.
Requirements:
- Associate degree and at least 2 years relevant work experience; or an equivalent combination of education and experience.
- Punctual and detail oriented
- Skilled with organizing complex tasks.
- Strong verbal and written communication.
- Possess good interpersonal skills with the ability to communicate at all organizational levels.
- Ability to take direction and to make decisions with little oversight.
- Must be proficient in Microsoft Office products such as Outlook, Excel, and PowerPoint.
- Previous Admin and Human Resources support experience in a manufacturing environment desired.