Job Details
COMPETENCIES
1. Analysis of Data The position requires that details, data and facts are analyzed and challenged prior to processing and that data is maintained accurately for repeated examination.
2. Attention to Detail the ability to see and pay attention to details; the ability to recognize the component parts of a transaction, and to verify the correctness or error in an individual transaction.
3. Consistency and Reliability This position requires the capacity to feel an internal motivation to be conscientious. The need to be consistent and reliable.
4. Self Management This position deals with a number of deadlines, weekly, daily, annually. The ability to prioritize and complete tasks in order to deliver desired
outcomes within allotted time frames is essential.
ESSENTIAL JOB FUNCTIONS
Calculate and post daily cash receipts and verify data entry by comparison to bank deposits
Matches customer credits and invoices and makes adjustments as needed.
Research any past due or partial invoices and credits taken by customers
Process accounts receivable and accounts payable transactions, reconciling discrepancies as needed.
Conduct month-end and year-end close processes, ensuring timely and accurate reporting.
Processing manual and computer generated payments. Initiating electronic funds transfers and wire transfers.
Develop and distribute weekly updates.
Makes recommendations for bad debt provisions and customer terms.
Verifies purchase orders match with vendor invoice and make contact with vendors as necessary.
Perform monthly balance sheet reconciliations.
Upon request, issues purchase order numbers. Creates purchase orders for requisitions received from Engineering, IT Dept, HR, and the plant manager and others. Sends to plant manager for signature. Faxes purchase order to vendors or creates order on-line. Maintains a purchase order file.
Prepares month end journal entries and reconciles various balance sheet accounts. Prepares other account analysis as needed.
Work with the sales department on electronic billing of various customers.
Tracks and gathers data monthly and quarterly creates corporate miscellaneous invoice and distributes details.
Manages the record retention for all functions.
NON-ESSENTIAL JOB FUNCTIONS
This is not an all inclusive job description and there will be times that the position holder will be asked to perform miscellaneous other duties as assigned, but not essential to this particular job.