Job Details
Job Title: Executive Assistant IV
Location: Menlo Park, CA (Onsite)
Duration: 6 Months Contract
Pay Rate: $35 to $38/hr on w2 without benefits
Job Details:
Client is seeking an experienced Executive Assistant to support a VP and a Director. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across the larger client ecosystem.
Minimum Qualifications:
- 6+ years of providing complex calendar support, travel, and expense reports to 1 or more executives.
- Experience prioritizing multiple projects.
- Exceptional proficiency in Microsoft Outlook and Google Suite.
Executive Assistant Responsibilities:
- Manage dynamic, time-sensitive, and complex calendars.
- Coordinate internal and external meetings for multiple, senior executives.
- Coordinate both domestic and international travel arrangements.
- Prepare expense reports and purchase requisitions.
- Manage schedule, structure, agenda, and follow-up of multiple recurring team meetings.
- Build cross-functional relationships with key partners across the organization.
- Project manage agenda and logistics for team offsites, and large onsite events/meetings.
- Partner closely with org lead admins and business leads.
- Help senior executives navigate last minute hi-pri onsite meeting location changes.
- General office duties as needed.
Preferred Qualifications
- BA/BS degree
- Ensuring confidentiality and discretion in all partnerships.
- Demonstrates attention to detail, responsible, proactive, drives tasks to completion.
- Experience building and maintaining trust with leadership and partners.
- Experience independently managing projects, multi-tasking, and changing direction quickly if needed.
- Experience collaborating and partnering closely with other administrative professionals and key cross functional partners.
Disclaimer: U.S. Tech Solutions, Inc. is an Affirmative Action, Equal Opportunity Employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or military status, or any other legally protected status.