Job Details
We are the world's largest university press. We have both a worldwide reach and a personal understanding of local needs, partnering on the ground to adapt publications and resources to meet the individual needs of communities, societies, and countries. We partner with researchers, educators, and technology partners to stay ahead of the changing ways people around the world are accessing and sharing knowledge. With a presence in more than 50 countries and millions of customers around the world, an idea launched at OUP can have a global impact.
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Advancing Knowledge and Learning
ABOUT THE ROLE
The Editorial Assistant is responsible for providing editorial and administrative support for a multifaceted publishing program on the Content Development, Databases team within Research Editorial, supporting both commissioning and content development across multiple formats and disciplines, and liaising effectively with authors, editors, reviewers, and in- house stakeholders to fulfil allocated responsibilities for the effective management of projects. This role will work primarily with the Oxford Art Online, Oxford Music Online, and African American Studies Center databases.
PRINCIPAL ACCOUNTABILITIES/KEY RESULT AREAS
1. Under direct supervision, complete assigned tasks to provide editorial and administrative support at all stages of the editorial publishing process across various online database projects as part of the Content Development, Databases Team. In consultation with your manager, learn to balance and prioritize tasks, use effective time-management skills, and deal efficiently with routine queries and tasks.
2. Assist in project set-up, including creating or recording accurate product/content data using various internal systems (e.g., Oxford Publish) and running P&Ls from the system.
3. Process and track content and data, within defined procedures, including loading, reviewing, editing and manipulation in various systems, maintaining accurate tracking systems and producing samples and reports as required, and supporting the ongoing development and improvement of systems and workflows.
4. Under limited guidance, work with third party contractors to process standard contracts and payments, including issuing, arranging for signature/countersignature, providing forms and documentation, handling routine contract and payment queries, dealing with Royalties/Publications and Accounts Payable teams, maintaining contracting records, supplying related information as required to other functions, and helping to resolve contract and payment issues as they arise.
5. Support authors, including answering basic, routine queries and directing more complex queries to appropriate internal staff. Provide standard materials, explain content-delivery preparations, and maintain the relationship between authors and OUP.
6. With supervision, learn how to commission for database projects from the point of author-delivery to handover to Production.
7. Assist with preparing content for handover to Production, including assessing article manuscripts, completing basic format edits, generating coversheets, preparing artwork logs, updating metadata, performing data entry, confirming permissions, preparing handover forms and briefs, and preparing materials and notices for Sales and Marketing. Assist in monitoring progress of content through the Production workflow and ensure that queries from the Production teams are handled or routed promptly and properly. Process and track payment requests through relevant systems to ensure timely and accurate payments to suppliers, authors, and freelancers. Process requests for complimentary access to products and services for editors, authors, and contributors.
8. When requested, provide administrative support as required for Editorial Managers and the Heads of Content Development, carrying out regular or ad hoc tasks as directed to help the department run effectively. This may include preparing and circulating reports; assisting with making and revising departmental best practice, training, and policy documents; calendar management; agenda management; arranging meeting rooms; and acting as a liaison with IT, Facilities, and other departments.
9. Work collaboratively with cross-functional colleagues, including maintaining information flow between Editorial and other departments within OUP and with external colleagues to ensure that the publishing process runs smoothly.
10. Benefit the department, the Division, and the wider Press via your active, positive contribution in the performance of your accountabilities and your participation in additional projects as agreed with your manager.
11. Process and track payment requests through relevant systems to ensure timely and accurate payments to suppliers, authors, and freelancers. Process requests for complimentary access to products and services for editors, authors, and contributors.
ABOUT YOU
- Self-motivated, proactive, detail-oriented, receptive to feedback, and learns quickly
- Excellent organizational, time-management, and project-management skills, and the ability to balance a variety of responsibilities/projects and manage time effectively to meet deadlines
- Able to work consistently within established timeframes
- Strong oral and written communication skills
- Excellent proofreading and research skills
- Proficiency in word-processing and spreadsheet applications
- Able to work quickly, accurately, and diplomatically under pressure
- Able to work efficiently and effectively in a virtual environment
BENEFITSWe care about work/life balance at OUP. We offer 15 days' vacation time that rises with service, 8 sick days, plus floating holidays, personal days, company holidays, and a 35-hour working week. We are open to discussing flexibility in respect of working hours and the use of technology to support regular remote working, dependent on role. We also have a great variety of active employee networks and societies.
We care for you and your dependents by offering health, dental, and vision insurance plans to our full-time employees. Each plan has multiple levels of coverage to fit your needs and has a high level of contribution made by OUP. In addition, we offer Employee Assistant Programs for all full-time employees, regardless of whether you elect in health insurance. We also offer life insurance and disability insurance.
We help make your money go further by providing a non-elective contribution on your behalf to your retirement plan of 7% of your salary and a matching contribution to the retirement plan of 50% on the first 6% of employee contributions on based earnings.
Location: The position is located in Cary, NC or New York City, NY on a hybrid basis. This position can also be located remotely in the United States.
Salary: $32,550 - $46,500 dependent on skills and experience
GJC Level: S2 (for internal purposes only)
We are committed to supporting diversity in our workforce and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)